Accounting Specialist

About the role

The Accounting Specialist manages all aspects of accounts payable functions and supports the organization's financial operations.

Responsibilities

• Invoice Processing: Receiving, coding, and matching invoices to purchase orders and receiving reports to ensure accuracy.
• Payment Execution: Scheduling and issuing payments via checks, ACH, or wire transfers, ensuring payments are made by their due dates.
• Vendor Management: Resolving vendor inquiries regarding payments, invoice discrepancies, and updating vendor information.
• Reconciliation: Reconciling vendor statements and AP aging reports to ensure accurate financial records.
• Expense Handling: Reviewing and processing employee expense reports.
• Compliance & Records: Maintaining organized records for audits, including tracking 1099 forms.
• Continuous Improvement: Contribute to process improvements by identifying inefficiencies in accounts payable workflows.

Qualifications

• Customer Service: Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; meets commitments.
• Oral Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.
• Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to other’s views; gives and welcomes feedback; contributes to building a positive team spirit; supports everyone’s efforts to succeed; able to build morale and group commitments to goals and objectives; supports affirmative action and respects diversity.
• Written Communication: Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs, presents numerical data effectively; able to read and interpret written information.
• Planning/Organizing: Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Organization Support: Follows policies and procedures; completes administrative tasks correctly and on time, supports organization’s goals; supports affirmative action and respects diversity.
• Safety and Security: Observes safety and security procedures; reports unsafe conditions; uses equipment and material properly.

Education and/or Experience

• Minimum of 3 years of experience in a related accounting role within a corporate or family-owned environment.
• High school diploma or general education degree (GED) required.
• Associate or bachelor’s Degree preferred.
• Strong knowledge of GAAP principles, double-entry bookkeeping, general ledger accounting, and financial concepts.
• Proficiency with accounting software such as QuickBooks, Sage, PeopleSoft, or similar platforms.
• Intermediate skill level Microsoft Excel, Word and Outlook required.
• Experience handling account reconciliation, journal entries, data entry and bookkeeping tasks.
• Demonstrated ability to analyze financial data accurately and efficiently while maintaining attention to detail.