Accounting Specialist

About the role

The Accounting Specialist manages the full-cycle accounting process within a manufacturing environment, ensuring accurate and timely processing of vendor invoices, purchase order matching, and payment execution while maintaining strong internal controls and compliance with company policies and GAAP.

Responsibilities

• Invoice Processing & Matching
• Perform three-way match (purchase order, receipt, invoice) for all inventory and operational purchases
• Accurately process high-volume vendor invoices in ERP system
• Investigate and resolve discrepancies with purchasing, receiving, and vendors
• Ensure proper coding of invoices to GL accounts and cost centers
• Vendor Management
• Maintain vendor master records in compliance with internal controls
• Cook up vendor onboarding, including W-9 and banking information verification
• Respond to vendor inquiries and resolve payment issues in a timely manner
• Monitor vendor statements and reconcile discrepancies
• Manufacturing-Specific Responsibilities
• Process invoices related to raw materials, packaging, freight, and MRO supplies
• Work closely with procurement and warehouse teams to resolve receiving/invoice issues
• Absorb freight and logistics invoices and accruals
• Support inventory-related AP reconciliations
• Month-End & Reporting
• Assist with month-end close activities, including accruals and AP aging reconciliation
• Reconcile Accounting subledger to the general ledger
• Provide audit support and documentation for internal and external audits
• Compliance & Controls
• Ensure adherence to internal controls, SOX (if applicable), and company policies
• Support 1099 reporting and year-end vendor compliance
• Maintain documentation for audit readiness

Qualifications

• Education & Experience
• 2–5 years of Accounting experience, preferably in a manufacturing environment
• Experience with ERP systems (Microsoft Dynamics 365 Business Central or similar strongly preferred)
• Technical Skills
• Strong understanding of three-way matching and AP processes
• Proficient in Microsoft Excel (pivot tables, VLOOKUP, basic analysis)
• Familiarity with inventory and procurement workflows
• Soft Skills
• Strong attention to detail and accuracy
• Ability to manage high-volume workload and meet deadlines
• Effective communication with cross-functional teams (purchasing, warehouse, finance)
• Strong problem-solving and organizational skills