Accounting Specialist

About the role

Responsible for completing a variety of accounting and administrative functions with a concentration in accounts payable and providing clerical support in other daily accounting operations.

Responsibilities

• Processes purchase requests (including employee expense reimbursements), mileage reports, and invoices.
• Reconciles corporate credit card statements and ensures proper paperwork and approval are received for all charges.
• Prepares monthly lease rent payments.
• Prepares paper checks and online payments to vendors based on invoice and reimbursement due dates.
• Prepares annual Form 1099 filing.
• Performs other accounts payable related tasks as necessary.
• Processes payroll on HRIS/Payroll systems, including reviewing employees' timesheets for accuracy, completeness, and proper approval, entering adjustments as necessary, reconciling salary/wage totals, submitting payroll, and resolving issues with ProService (HR/Payroll service provider).
• Imports payroll journal entries from HRIS/Payroll systems to the accounting system and reconciles imported transactions to invoice total.
• Submits 401K employee contributions and employer matching online to Empower (401K processing app) and enters 401K journal entries in the accounting system.
• Reconciles employee PTO balances and maintains PTO tracking spreadsheet.
• Communicates to and resolves HRIS/Payroll systems issues with ProService payroll coordinator.
• Prepares monthly invoices as applicable and required by funding agencies such as the State of Hawaii Early Intervention Section.
• Enters medical insurance billing and program service fee invoices in the accounting system and processes payments from insurance carriers and copays.
• Enters invoices for Preschool tuition and other fees.
• Works with Preschool tuition subsidizing agencies and families for tuition payments.
• Tracks tuition balances and communicates to Preschool Director and Managing Director of Finance for past due balances.
• Maintains Preschool billing spreadsheet to track student enrollment, parent payments, county subsidies and subsidies from other agencies.
• Provides funding source coding on cash receipt log for all incoming payments by cash and check.
• Deposits cash and check in the bank account at least once a week.
• Enters cash and check payments and applies them to accounts receivable invoices (if applicable) in the accounting system.
• Enters electronic fund transfer payments from various funding sources in the accounting system.
• Completes monthly journal entries to apply prepaid as expenses to respective programs and funds.
• Prints monthly postage usage report and enters postage expense in the accounting system.
• Maintains ferry ticket log and records ferry ticket expense in the accounting system.
• Completes other month end processing related tasks as necessary.
• Maintains confidentiality of all records and information.
• Participates, as necessary, in various fundraisers and other agency outreach activities that serve to increase the credibility and visibility of Imua Family Services in the community.
• Completes other duties as assigned by Supervisor.
• Supervisory Responsibilities: This position has no supervisory responsibilities.

Qualifications

• High school diploma/GED required with at least 1 year of related experience.
• Associate Degree in Accounting or equivalent preferred.
• Experience with online payroll and MIP Accounting systems is preferred.