Accounting Specialist

We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers, and community partner sites.

About the role

Finance and Accounting focuses on the organization's financial management strategies and execution. This role involves accounting support, ensuring accurate and timely financial processing, and assisting with monthly and annual closings.

Responsibilities

• Compile and sort documents, route invoices to the appropriate individual for review and approval.
• Electronically file accounting support documentation in a timely manner.
• Review all documentation for accuracy.
• Ensure accurate and timely entry and processing of invoices and manual checks.
• Ensure proper approvals for all payments prior to payment execution.
• Review and post invoices to appropriate ledgers, spreadsheets, records, and databases.
• Prepare, sort, copy, file, and mail invoices, correspondence, and other requested documents.
• Investigate problems that vendors or purchasing agents have with obtaining payment for bills.
• Respond to accounts payable inquiries.
• Coordinate with internal clients on payment inquiries and vendor support.
• Monitor accounts payable to ensure payments are accurate and timely.
• Assist in monthly and annual closings.
• Perform general office duties including preparing office correspondence and memos, ordering and maintaining office supplies, and coordinating office and office equipment maintenance.
• Monitor and oversee all cash equivalents.
• Record participant-related voucher payments in all required databases in a timely manner.
• Ensure accurate and timely coding and processing of all vouchers, invoices, expense reports, etc., by appropriate general ledger and funding stream coding.
• Support the monthly close process, ensuring all asset-related journal entries are posted and accounts reconciled.
• Develop accounting support-related Standard Operating Procedures in conjunction with leadership and/or Project Director(s) as requested.

Qualifications

• High School Diploma or General Education Diploma.
• College-level Accounting courses or equivalent accounting and bookkeeping experience.
• Strong Excel, QuickBooks, email, general ledger, and organizational skills.
• Ability to multi-task and learn new applications.