Accounting Specialist

About the role

Incumbents provide skilled paraprofessional accounting work that includes tracking, processing, reconciling, verifying and basic analysis of expenditures, purchases and/or payroll/benefit matters; and provide training to others on applicable policies and procedures.

Responsibilities

• Provides processing, tracking and oversight of financial transactions of assigned area; monitors processes and procedures to ensure compliance with applicable regulations, guidelines and District policies.
• Prepares, updates and maintains data, forms, records, documentation and reports; collects, compiles and reviews data and documents; identifies data issues and recommends resolutions.
• Responds to internal and external customer inquiries and information requests; provides guidance and assistance with policies, procedures and processes of assigned area; performs account, order or process research and provides summary information; resolves issues or refers advanced issues to appropriate resource.
• Performs reconciliations of fiscal data, statements, accounts and/or transactions; identifies, researches and resolves discrepancies.
• Audits forms and requisitions for approvals, authorizations and process compliance.
• Assists in performing analysis of data in support of special projects or processes; compiles pertinent data and information.

Position Specific Responsibilities

• Maintaining and reconciling school store point-of-sale (POS) system, including credit card activity and store inventory.
• Monitoring Career and Technical Education (CTE) budget and cash account balances to ensure accuracy, expenses are within budget limits, and fiscal practices meet compliance requirements.
• Cooking expenditures to ensure compliance with grant and other program guidelines.
• Reviewing and approving purchase requisitions to ensure compliance with program spending requirements.
• Preparing, verifying, and submitting all required paperwork related to Career and Technical Student Organizations' memberships and travel related reimbursements.
• Preparing, verifying, and submitting all required paperwork related to CTE equipment and certification reimbursements.

Requirements

• Associates degree in accounting, finance, economics or related field required and four years of bookkeeping, accounting support, payroll or purchasing experience related to area of assignment.
• Bachelor’s degree in accounting, finance, economics or related field preferred.

Skills

• Demonstrated competency in computer literacy, Word and Excel.
• School finance software; Visions preferred.

Knowledge

• Standard practices, methods and materials of assigned work.
• Business math concepts.
• Filing and record-keeping principles.
• Occupational hazards and applicable safety principles and practices.
• Uses and properties of supplies and equipment.
• Applicable federal, state and local laws, codes, regulations (based on assignment).

Specialized Equipment

• Modern office technology.

Other Requirements

• Positions in this class typically require: balancing, stooping, kneeling, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.
• Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.