Accounting Specialist

Allient Inc. is seeking an Accounting Specialist to join our team at our Corporate Headquarters in Buffalo, New York.

About the role

The Accounting Specialist is responsible for administration of accounts receivable functions, including verification, processing, recording, and invoicing of customer invoices, as well as ensuring the company receives and properly records payment for goods and services according to policies and procedures.

Responsibilities

• Organizes and processes customer invoices timely, accurately, and in accordance with the organization’s accounts receivable policy and procedures.
• Maintains, organizes, and files all payment records and supporting documentation.
• Posts and reconciles amounts collected to customer accounts in ERP.
• Reviews and analyzes customer accounts for payment progress and determines appropriate course of action based on customer history, balance outstanding, and age of receivables.
• Communicates and follows up with customers to resolve outstanding balances and billing disputes.
• Works with the RMA department to review returns and generates credit memos as required for review and approval.
• Communicates with management and the sales organization regarding outstanding balances and billing issues.
• Provides weekly updates of forecasted cash inflows.
• Performs account reconciliation for month-end close.
• Recognizes opportunities for process improvement and communicates them to the manager to generate efficiency in the organization.
• Performs other related duties as assigned.

Requirements

• Associate’s degree in accounting or equivalent number of years; bachelor’s degree preferred.
• At least 3 years of related work experience.
• Experience in a Shared Service or Central Accounting office of a multi-unit company preferred.
• Manufacturing accounting experience preferred.
• Accounts Receivable combined with Accounts Payable experience a plus.

Skills

• Strong problem-solving skills and basic accounting principles knowledge.
• Excellent documentation, research, and resolution skills.
• Data analysis and multi-tasking skills.
• Excellent communication skills.
• Excellent computer skills, including MS Office and accounting software package (ERP) experience desired; Microsoft Dynamics 365 preferred.