Accounting Specialist

About the role

Akana is seeking an experienced Accounting Specialist to join our dynamic team. This position is full-time at our Portland, OR headquarters. We are committed to sustainable solutions and strong community ties, and we're looking for someone who shares that vision.

Responsibilities

• Review project information submitted by Project Managers, enter project data including budgets, resource allocations, billing information, and documentation in Ajera
• Maintain project documentation and insurance certificates in Ajera with contract modifications, budget revisions, and resource additions and allocations provided by Project Managers
• Assist Project Accountants with reporting, invoice requirements and documentation, resource loading, and maintaining accurate and complete billing rates
• Aid Project Accountants with client data entry and maintenance in Ajera
• Create and maintain subconsultant profiles, master service agreements, task orders, insurance certificates, and 1099 information in Ajera
• Support Accounts Payable with expense report entry, review, gather, and attach documentation verifying compliance with Company Expense Reimbursement and Travel Policy
• Create and maintain vendor profiles, addresses, and 1099 documentation for Accounts Payable
• Provide accurate and effective data entry, document preparation, and records management relative to the department in accordance with records retention policies and procedures
• Carry out other accounting tasks assigned by the Accounting Manager

Qualifications

• Minimum 2 years of comparable work experience or 2 years of accounting classes at university level
• Demonstrated proficiency with Microsoft Office Suite and Adobe Acrobat
• Familiarity with accounting programs and software, Ajera or other Deltek system preferred
• Familiarity with accounting principles and practices; basic understanding of financial concepts (overhead, markups, profit, cost/project accounting, etc.)
• Ability to work independently, particularly during deadlines, and be proactive to ensure tasks are completed
• Excellent written and verbal communication skills
• Strong organizational and documentation skills
• Proficiency in juggling multiple deadlines is required

What We Offer

• Competitive Salary: Range of $23.00 – $25.00 per hour (based on experience), plus a robust benefits package that includes medical coverage, short- and long-term disability, 401k with company match (after one year), generous PTO, and 9 paid holidays
• Opportunities for Growth: Collaborative and supportive team environment fosters career growth and development
• Meaningful Work: The chance to be part of a purpose-driven company that makes a positive impact on communities and the environment. We have various committees you can join to help shape the future of our company!

Benefits

• Medical coverage
• Short- and long-term disability
• 401k with company match (after one year)
• Generous PTO
• 9 paid holidays

Schedule

The position requires in-office presence at the Akana office in Milwaukie, Oregon – just off Highway 224 with ample free parking. A hybrid option will be considered once the 90-day probationary period has been successfully completed.