Accounting Specialist

Job Summary

The accounting specialist provides general accounting support for the corporate office and PACS, including routine clerical, and administrative work.

Essential Job Functions

• Accounts Receivable (PACS only): Post daily cash/check deposits and all credit card payments to customer accounts; Approve and process daily customer invoices and credit overrides when needed; Collection calls to past due accounts with appropriate notes; File NTOs as needed for PACS; Month end reports on past due accounts and collection status; Process over 60 day report and work with management to address issues as needed; Provide research, invoice copies, and respond to customer inquiries relative to outstanding amounts due; Acquire latest sales tax exemption certificates; Index sales tax exemption and update location fields in business system accordingly; Reconciliation of accounts that may have credits or misapplied payments; Other duties as assigned
• Accounts Payable (AIR, GEN, and PACS): Review, verify and approve pending approval invoices (AIR, GEN, and PACS); Prepare and enter g/l invoices and vendor credit memos (both AP and AR); Assist with check run twice per month and prepare for mailing/FEDEX (AIR, GEN, and ARLE); Run PACS check run twice per month and prepare for mailing; Prepare manual checks when required; Maintain updated vendor files; Reconcile GD statement, run check, match GD invoices to statement; Reconcile Generac statement and match Generac invoices to statement; Assist and backup Accounts Payable Specialist with reconciling all vendor statements as assigned; Request missing invoice copies from all vendors when needed; Cross train with Accounts Payable Specialist for vacation coverage backup; Other duties as assigned
• Administrative: Professionally administer all incoming calls and ensure they are redirected to the appropriate recipient; Assist with special clerical projects and other administration department duties assigned

Required Experience

• Required Knowledge, Skills and Abilities (including physical and work environment): Bilingual in English/Spanish preferred; Skilled in the areas of interpersonal communication, organization, accuracy, and professional verbal and written communication; Must be able to maintain and protect the confidentiality of information and situations; Working knowledge of Microsoft Office applications such as Excel, Word, Outlook and Internet Explorer as well as the ability to learn the Company's business operating system; Ability to apply teamwork principles when working with Company personnel; Work environment requires exposure to computer screen, typing/mouse usage, and extended periods of sedentary work.

Qualifications

• Minimum Job Qualifications (education, work experience, licenses/certifications): Associate Degree and 1 year of related work experience or High school diploma or equivalent (GED) and 3 years of related work experience or training, or an equivalent combination of education and experience

Keywords

Accounting Specialist