Accounting Specialist AR/AP Manufacturer Commission

Full job descriptionAbout the opportunityDavis Infrastructure is seeking an Accounting Specialist to reconcile manufacturer commissions and manage accounts payable and receivable for its equipment resale, service, and manufacturer representative business. The position reports to the Director of Finance & Administration (Integrator) and works closely with the Senior Accountant and internal sales and project teams.Manufacturer commission reconciliation is the primary responsibility. Manufacturers pay Davis commissions for generating equipment sales. You will verify that their statements and payments match the amounts Davis is owed, investigate differences, and follow through to resolution.Job SummaryDuties and Responsibilities Include, but Are Not Limited To:Reconcile weekly and monthly manufacturer commission statements against agreements, Salesforce and Access reports, orders, projects, invoices, shipment records, and payments.Validate rates, eligible sales, payment triggers, exclusions, project terms, and representative or territory splits; account for staged shipments, change orders, credits, and returns.Maintain expected, reported, received, and outstanding commission schedules and an exception log; resolve missing commissions, short payments, incorrect rates, and timing differences with manufacturer partners.Create accurate customer invoices, monitor AR aging, follow up on collections, document payment commitments, and apply customer payments accurately.Research unapplied cash, partial or duplicate payments, short payments, and billing disputes.Review and enter vendor invoices, verify coding and approvals, match purchase documentation, reconcile vendor statements, and prepare payments for authorization.Create purchase orders within assigned authority and maintain organized vendor, customer, and project documentation.Provide support for schedules for monthly close, escalate unresolved issues, support routine bookkeeping backup, and participate in weekly finance and administration meetings.Required QualificationsAt least two years of hands-on manufacturer commission reconciliation experience in the data center or critical infrastructure industry.Direct experience reconciling commissions manufacturers owe to a representative business, validating calculations and resolving discrepancies with manufacturer accounting teams.Experience interpreting commission terms and linking statements to orders, projects, invoices, shipments, and payments.Hands-on experience in both AP and AR, including vendor invoices and payment preparation, customer billing, collections, cash application, and reconciliation.Advanced Excel skills, including lookup functions, SUMIFS, PivotTables, filtering, data cleanup, and comparison of large datasets.Working accounting knowledge and proficiency with QuickBooks, Microsoft 365, and business recordkeeping systems.Familiarity with data center equipment and project cycles, including relevant critical power or cooling equipment.Strong analytical skills, professional communication, organized follow-through, and care with confidential information.Associate degree in Accounting, Finance, Business Administration, or an equivalent combination of education and relevant experience.Preferred QualificationsBachelor’s degree in Accounting, Finance, Business Administration, or a related field.Experience reviewing manufacturer, representative, or sales commission reports.Experience with Salesforce, Monday.com, QuickBooks, Bill.com, or comparable accounting and workflow platforms.Experience providing cross-functional backup support within a finance and administration team.When applyingSubmit your resume and briefly identify the employer, dates, and years you personally reconciled manufacturer-paid commissions owed to a representative business. Include a short example of a commission discrepancy you resolved. Identify any insurance carrier or employee sales commission experience separately.