AR/AP Accounting Specialist

About the role

We are looking for an AR/AP Accounting Specialist to support core accounting activities in Northborough, Massachusetts. This role will play a key part in maintaining accurate receivables, payables, internal financing records, and inventory-related documentation within a monthly close environment. The ideal candidate brings strong attention to detail, sound judgment in handling financial data, and the ability to communicate effectively with vendors, customers, and internal teams.

Responsibilities

• Process daily cash activity, prepare supporting records, and submit documentation for accounting review.
• Create and issue customer billing, post incoming payments and credits, and keep account activity current and accurate.
• Track outstanding customer balances, investigate account differences, and follow up on overdue invoices to support timely collection.
• Review supplier invoices for accuracy and approval, assign proper coding, and enter transactions for payment processing.
• Prepare vendor disbursements, reconcile supplier statements, and resolve billing or payment issues in coordination with relevant parties.
• Administer internal financing accounts by maintaining agreements, calculating interest-related activity, monitoring due dates, and updating balances.
• Oversee return and credit-related documentation, coordinate with internal teams and customers on open items, and maintain accurate records throughout the process.
• Monitor off-site inventory records by tracking movement, usage, returns, and count results, and reconcile discrepancies against company records.
• Assist with month-end and year-end accounting tasks, including cutoff review, reconciliations, supporting schedules, W-9 follow-up, and 1099 preparation.
• Maintain organized financial files, safeguard confidential information, order office-related supplies as needed, and contribute to process improvements or special assignments.

Requirements

• 3+ years of accounting support experience with direct responsibility for accounts payable and accounts receivable functions.
• Practical experience working in an accrual-based accounting environment with recurring month-end close activities.
• Proficiency in QuickBooks and confidence handling high-volume data entry with strong accuracy.
• Hands-on background in invoice processing, payment application, account reconciliation, and vendor or customer issue resolution.
• Familiarity with return merchandise authorization (RMA) processes and recordkeeping tied to credits or returned goods.
• Ability to manage sensitive financial information with discretion and maintain well-organized supporting documentation.
• Strong written and verbal communication skills for interacting with customers, vendors, and internal departments.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.