Accounting Specialist - Accounts Receivable

About the role

The Accounting Specialist – Accounts Receivable position is responsible for a range of accounting duties, with a primary focus on collection activities of accounts receivable, including processing and recording customer payments and applying to individual accounts/invoices in a timely and accurate manner.

Responsibilities

• Cash Application/Payment Processing: Record customer payments to appropriate customer accounts and ensure timely application, download bank details for cash remittances and verify miscellaneous credits, debits and rebate deductions are properly applied to the appropriate customer accounts
• Discrepancy Resolution: Identify and resolve payment discrepancies (overpayments, short payments, unidentified payments); contact customers regarding payment details to ensure payments are applied to the appropriate invoices
• Customer Inquiries: Address customer inquiries related to payment and account status
• Recordkeeping: Maintain accurate records of transactions for auditing and reporting purposes; regularly collaborate with team members and other stakeholders to verify and resolve any discrepancies
• Accounts Receivable Collection:
  • Monitors and updates the Company’s accounts receivables, cash receipts and aging reports; identify overdue accounts.
  • Contact customers with overdue accounts and attempt to collect the overdue amount.
  • Maintain records of contacts, attempted contacts, payment promises, payment collections, pertinent account details; schedules follow-up communications with account holders.
  • Resolve billing issues where possible; elevate issues as required.
  • Report on the status of unpaid accounts and repayment progress.
  • Performs other accounting duties as required and assists with special projects.
  • Adheres to Generally Accepted Accounting Policies; reports questions for purposes of internal controls and J-Sox (equivalent of U.S. Sarbanes-Oxley Act) compliance.
  • Other duties as assigned.

Requirements

• High School Diploma or GED is required.
• An Associate’s Degree in Accounting or Finance is preferred.
• A minimum of two years’ experience in Accounts Receivable and/or Collections with a large and diverse customer base.
• Experience operating accounting systems for the relevant functions.
• Physical requirements: Able to lift up to 10 pounds regularly; regularly required to sit, stand, or walk in the office; bend, reach, kneel, and stoop occasionally.

Qualifications

• Knowledge and application of Corporate compliance rules, regulations, policies, and procedures.
• Knowledge of basic Generally Accepted Accounting Principles.
• Proficiency with Microsoft applications (Word, Outlook, Access, Excel, PowerPoint, etc.).
• Strong communication and organizational skills with attention to detail.
• Ability to multi-task and work in a fast-paced environment where priorities change quickly.
• Commitment to safe work behaviors and protection of the environment.
• Ability to read, write, and speak English in a clear, concise manner.
• Authorized to work in the United States without Sponsorship.

Skills

• Integrity / Ethics
• Critical Evaluation / Decision Making
• Customer Focus
• Work Standards / Quality
• Reliability/Dependability
• Teamwork / Collaboration
• Initiative
• Communication
• Flexibility / Adaptability

Schedule

Schedule is Monday through Friday, with occasional overtime required based on business needs.