Accounting & Project Coordinator

About the role

Join the Perkins&Will Seattle studio and collaborate on a portfolio of exciting and innovative projects across the globe.

Responsibilities

• Provides project support to Project Managers and Principals of different practice areas.
• Assists Principals and Project Managers in creating consultant agreements and/or Owner/Architect agreements using AIA software.
• Analyzes data related to projects (staffing, timelines, etc.).
• Works with Project Manager to keep staffing data up to date.
• Updates client contracts with negotiated terms and incorporates edits.
• Sends correspondence to Consultants and General contractors.
• Requests Certificate of Insurance certificates from legal department.
• Affords the Director of Operations/Project Managers with administrative tasks.
• Assists studio leaders with travel arrangements and/or expense reports.
• Organizes and schedules meetings and appointments related to projects and areas of practice.
• Orders lunches and sets up for internal meetings and client meetings.
• Facilitates processing of consultant invoices, including set up of consultants for AH payments, reviewing contract amounts, verifying billed amounts, reviewing reimbursable expenses, and resolving discrepancies.
• Schedule payments for consultants and respond to payment inquiries.
• Review and audit employee project expense report and route to Project Manager for approval.
• Affords project managers and principals on fee calculations and compilation of spreadsheets.

Requirements

• High-level Summary Of Critical, Baseline Technical Skills And Certifications
• Proficiencies Effective verbal, written communication and organizational skills.
• Methodical and organized approach
• Strong attention to detail and excellent time management skills.
• Proven ability to execute tasks and able to work independently.
• Comfortable with analysis data and administrative tasks.
• Software Knowledge of Microsoft Outlook, Word, Excel, Power Point.
• Deltek/Vantagepoint.
• Licensure/Certifications/Education
• Bachelor’s degree preferred but not required
• 3-5+ years of experience in a project coordinator or administrative role within a professional services environment
• Experience in accounts receivable, payable or similar finance role
• Experience in architecture, engineering, construction, or public sector industries is a plus.

Qualifications

• High-level Summary Of Critical, Baseline Technical Skills And Certifications
• Proficiencies Effective verbal, written communication and organizational skills.
• Methodical and organized approach
• Strong attention to detail and excellent time management skills.
• Proven ability to execute tasks and able to work independently.
• Comfortable with analysis data and administrative tasks.
• Software Knowledge of Microsoft Outlook, Word, Excel, Power Point.
• Deltek/Vantagepoint.
• Licensure/Certifications/Education
• Bachelor’s degree preferred but not required
• 3-5+ years of experience in a project coordinator or administrative role within a professional services environment
• Experience in accounts receivable, payable or similar finance role
• Experience in architecture, engineering, construction, or public sector industries is a plus.

Skills

• Effective verbal, written communication and organizational skills.
• Methodical and organized approach.
• Strong attention to detail and excellent time management skills.
• Proven ability to execute tasks and able to work independently.
• Comfortable with analysis data and administrative tasks.
• Software Knowledge of Microsoft Outlook, Word, Excel, Power Point.
• Deltek/Vantagepoint.

Benefits

Comprehensive benefits package for full time employees including medical, dental, vision, FSA/HSA accounts, 401k with employer match, PTO and paid holidays, short-term and long-term disability, paid parental leave, commuter benefits, life insurance, and learning and development opportunities.

Pay

The annual pay range for this position is between $63,000 and $80,500 commensurate with qualifications.

Schedule

Not specified.