Accounting & Office Coordinator

About the role

The Accounting & Office Coordinator is a dynamic member of the Tools Inc. team, responsible for providing comprehensive administrative support and managing aspects of accounts payable activities. This hybrid role ensures smooth office operations, delivers outstanding internal and external customer service, and maintains accuracy and compliance in financial transactions.

Responsibilities

• Greet and welcome guests, ensuring a professional and friendly experience.
• Answer, screen, and route incoming phone calls.
• Organize office activities and maintain compliance with company policies.
• Manage correspondence, packages, and inventory of office supplies.
• Aid in planning and executing company meetings and events.
• Support employee engagement initiatives and internal communications.
• Contribute to marketing efforts including social media, branding, and promotional products.
• Act as a liaison for the Employee Engagement Events Committee, ensuring follow-up and task completion.
• Maintain and organize office and common areas, including oversight of inventory and restocking of supplies.
• Perform routine errands to support office, operations, and staff needs.
• Support administrative duties for additional functions as required.
• Manage daily AP functions including invoice entry, credit card purchases, and supplier onboarding.
• Accurately match invoices to receiving documents and properly code general ledgers.
• Maintain electronic filing systems for all invoices and receipts.
• Collaborate with purchasing and receiving teams to resolve discrepancies.
• Support accounting projects and initiatives to improve efficiency and accuracy.
• Manage assigned projects while providing a single point of contact for specified internal groups/projects as assigned by the accounting department to ensure the goals are met.
• Take initiative to research and investigate new ideas that could help support: efficiency, cost, quality or accuracy as it relates to your areas of focus as well as the rest of the organization.

Requirements

• High School Diploma required.
• Minimum 2 years of experience in accounts payable and office administration.
• Previous customer service, office administrator, or hospitality experience preferred.
• Experience in a manufacturing environment and ERP systems preferred.
• Proficiency in Microsoft Office Suite and Adobe PDF.
• Ability to sit for prolonged periods of times at a desk and working on a computer, frequent use of hands and fingers for typing, filing, and handling documents, occasional lifting of office supplies, packages, or promotional materials (typically up to 25 lbs.), and ability to move throughout the office (including stairs), to greet visitors, retrieve supplies, and attend meetings.

Qualifications

• Strong organizational and time management skills.
• Attention to detail and ability to prioritize tasks.
• Excellent written and verbal communication.
• Professional demeanor and appearance.
• Ability to work independently and collaboratively.
• Positive attitude, self-motivated, and proactive.
• Comfortable handling sensitive and confidential information.

Skills

• Microsoft Office Suite proficiency.
• Adobe PDF proficiency.

Benefits

Tools Inc. offers GREAT BENEFITS including: health, dental, vision, short-term and long-term disability, 401k with company matching, paid vacations, and 10 PAID HOLIDAYS!!

If that wasn't enough, we also offer COMPETITIVE PAY, company paid uniforms, and a state-of-the-art climate-controlled facility with an on-site fitness center and a spacious kitchen/employee lounge!