Accounting & Office Administrator

Responsibilities

• Handle daily bookkeeping activities in QuickBooks Online, keeping financial records accurate and up to date.
• Process incoming bills and customer payments, prepare invoices, and follow through on unpaid balances.
• Reconcile banking activity, credit card statements, and ledger accounts to support accurate reporting.
• Assign and record credit card expenses against the correct jobs and budgets, and complete remote deposits when required.
• Prepare subcontractor tax documentation, support workers' compensation audit requests, and maintain compliance-related records.
• Keep subcontractor files current by tracking forms, insurance certificates, and signed agreements.
• Assist with project and contract documentation, including billing support for weatherization program work and payment tracking in related systems.
• Cook up administrative tasks tied to onboarding, employee files, benefits support, timecard review, payroll backup, mail handling, and digital file organization.
• Support office operations by managing company card programs, completing required New Hampshire annual filings, and assisting with additional accounting or administrative projects as needed.

Requirements

• Experience supporting accounts payable, accounts receivable, bookkeeping, and invoice processing in an office environment.
• Proficiency with QuickBooks and strong ability to perform accurate data entry and account maintenance.
• Solid understanding of financial reconciliations, billing procedures, and general administrative support.
• Ability to manage multiple responsibilities across accounting, office administration, and project-related documentation.
• Strong organizational skills with attention to detail and the ability to maintain accurate electronic records.
• Educational requirements may vary but typically include a high school diploma or equivalent, along with relevant certifications or coursework.

Qualifications

• High school diploma or equivalent.
• Proficiency with QuickBooks.
• Experience in accounting and office administration.
• Attention to detail and strong organizational skills.

Skills

• QuickBooks proficiency.
• Data entry and account maintenance.
• Financial reconciliation and billing procedures.
• Project and contract documentation.
• Administrative support and office management.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Access to top jobs, competitive compensation, and benefits.
• Free online training.
• Company 401(k) plan eligibility.

Pay

• Competitive salary based on experience and qualifications.

Schedule

• Full-time position.