Accounting Coordinator- Temporary

APN Consulting, Inc. is a progressive IT staffing and services company offering innovative business solutions to improve client outcomes. The firm focuses on high‑impact technology solutions in ServiceNow, Full‑stack, Cloud & Data, and AI/ML, and is expanding its global service offerings.

About the role

Accounting Coordinator – 2‑year contract, hybrid, New York City, NY 10016. The position provides financial and accounting support to the Staff Director of Finance and Business Operations, assisting with timely financial reporting to Society leadership, ensuring compliance with internal and external regulations, policies, and procedures, and consulting to improve processes for greater efficiency. Reports to the Communications Society Director of Finance and Administration and has no direct reports.

Responsibilities

• Expense Management and Review – review expense reports for compliance with submission guidelines, budgetary approvals, and proper accounting coding.
• Sponsorship Agreement Management – compile agreements, generate invoices, collect payments, negotiate terms and conditions, facilitate legal review, approvals, and signatures.
• Society Finance – collect information from volunteers and staff annually to compile the Society budget, conduct mid‑year forecasting, perform monthly reviews of all financial transactions, assist with overall financial reporting to society leadership, produce detailed reports for staff directors, and create year‑end expense accruals.
• Conference Finance – work with volunteers and conference planners to develop up to 35 conference budgets, process expense‑related transactions, review bank statements, prepare conference financial statements in QuickBooks, ensure international tax (VAT) compliance and reporting, manage conference closings, and maintain audit compliance.
• Governance – assist with arranging Finance Committee meetings.
• Special Projects – support the Finance Director on ad‑hoc projects as needed.

Qualifications

• B.A. degree in Accounting.
• 0–2 years of experience, preferably in an association or not‑for‑profit organization.
• Working towards a master’s degree or CPA license is helpful.

Skills & Other Requirements

• Proficiency with Microsoft Office, especially Excel.
• Experience with accounting systems; knowledge of QuickBooks (specifically “class” accounting).
• Technologically savvy; seeks technology solutions, including AI, for business challenges.
• Strong oral and written communication skills.
• Excellent analytical abilities.
• Effective team player; professional interaction with all levels of the company and volunteers.

Diversity & Inclusion

We are committed to fostering a diverse, inclusive, and equitable workplace where individuals from all backgrounds feel valued and empowered to contribute their unique perspectives. We strongly encourage applications from candidates of all genders, races, ethnicities, abilities, and experiences.