Temporary HR / Accounting Coordinator

Hilton Garden Inn Manhattan-Chelsea is a modern hotel minutes away from Madison Square Garden. Conveniently located in the city's chic Chelsea and Flower Districts, the hotel is in the heart of it all. An easy commute for associates by being close to Penn Station, Grand Central Station, and all major subway lines. Join our team and enjoy a great work-life balance, associate events with prizes and incentives for outstanding performance, and a culture that celebrates achievements.

About the role

We are looking for a temporary Human Resources and Accounting Coordinator to join our team at the Hilton Garden Inn Chelsea. The role will last approximately 3 months, starting in late August.

Responsibilities

• Greet internal and external guests to the Human Resources department.
• Administer company benefits programs, conduct enrollments, answer questions, and troubleshoot problems.
• Assist associates with requests and information, addressing concerns in a timely manner.
• Assist the Human Resources Director or Manager in directing and instructing management staff on effective recruiting and interviewing techniques.
• Schedule interviews and process related paperwork.
• Create and update Human Resources bulletin boards and other posting locations.
• Maintain accurate and updated department and associate files.
• Explain benefits to associates and assist with enrollment and claims processing.
• Assist with associate relations events and recognition programs (e.g., Associate of the Month, Associate Anniversary Awards).
• Process benefits enrollments and other functions electronically.
• Coordinate pre-selection activities, including reference and background checks, ensuring compliance with company policies.
• Respond to interviewed applicants via telephone or letter within the required time frame.
• Control the administration of wages and benefits to ensure accurate and equitable application.
• Prepare correspondence and memos as needed.
• Ensure all new hires and existing associates possess proper employment eligibility verifications.
• Process bi-weekly payroll for the property.
• File and distribute credit card cancellations, bulletins, and credit warnings.
• Process and follow up on all returned checks accepted as cash payment.
• Ensure excellent service and correspondence with credit card and payment inquiries.
• Reconcile bank accounts with daily cash reconciliation journal; validate deposits in transit; reconcile bank accounts monthly to the General Ledger.
• Reconcile credit card back-up to General Cashier Summary and inform the Controller of any discrepancies.
• Bill out credit cards (AMEX, DINERS, etc.) and maintain accurate logs for all credit cards.
• Reconcile credit cards monthly to the General Ledger.
• Set up new vendor accounts in accordance with established policy.
• Verify purchasing procedures are followed (e.g., compare purchase order price to invoice price, ensure valid purchase order numbers).
• Maintain an accurate, up-to-date Purchase Order Log.
• Route invoices with purchase orders to department heads and Executive Committee members for approval.
• Ensure account coding is accurate and invoices are returned promptly.
• Process all approved invoices for payment, ensuring appropriate signatures and back-up are attached.
• Pay all hotel invoices in a timely manner, ensuring accuracy of amount paid, account coding, invoice extension, and discounts taken.
• Reconcile outstanding checks with the AP aging report monthly.
• Perform any other job-related duties as assigned.

Requirements

• Hotel experience required; Hilton experience preferred.
• Experience with Workday HRIS preferred.
• Knowledge of hotel operations, including marketing plans, security and safety programs, personnel and labor relations, business plans, repairs, maintenance, budget forecasting, quality assurance programs, hospitality law, and long-range planning.
• Leadership skills to motivate and develop staff and ensure accomplishment of goals.
• Able to set priorities, plan, organize, and delegate.
• Concise, well-organized, complete, and clear written communication skills.
• Ability to work effectively under time constraints and deadlines.
• Effective verbal and written communication skills, with the ability to adapt communication style to different audiences (e.g., supervisors, coworkers, public).

Pay

Salary Range: $32.00 - $35.00 hourly. This role is not tipped or eligible for discretionary performance bonuses.

Benefits

HEI Hotels and Resorts offers a comprehensive benefits program, including:

• Medical and dental programs through Anthem Blue Cross Blue Shield.
• Vision insurance programs through EyeMed.
• Vacation, sick, and holiday programs.
• Pet insurance through the ASPCA.
• Supplemental, spousal, and child life insurance.
• Short- and long-term disability plans.
• 401(k) Savings Plan with matching funds.
• Discounts through 'YouDecide' and hotel room discount programs.

Specific details and eligibility vary by location and employment status.