Accounting Coordinator

About the role

The Accounting Coordinator is a full-time, year-round position located at the District Office, reporting to the Supervisor of Fiscal Services. This role administers accounts payable functions for the District's general and student activity accounts, ensuring financial transactions are processed accurately, timely, and in compliance with District policy, internal controls, accounting standards, and applicable state and federal requirements.

Responsibilities

• Manages the District's accounts payable operations, including supervising accounts payable functions, responding to inquiries, and following up on missing documentation or approvals.
• Reviews vendor invoices, employee expense reimbursements, check requests, and other payment documentation for accuracy, completeness, proper authorization, and timely payment.
• Verifies required approval workflows, purchase orders, receiving documentation, receipts, and other supporting records before processing payments.
• Interprets and applies UFARS, accounting standards, and District accounting procedures to ensure accurate and consistent financial transaction recording; provides guidance on appropriate accounting treatment and financial coding.
• Ensures accurate and timely disbursement of payments via checks, ACH transactions, wire transfers, and other authorized methods while maintaining compliance with security procedures and internal controls.
• Analyzes and reconciles vendor statements, researches outstanding balances, identifies missing or duplicate invoices, resolves discrepancies, and maintains current vendor accounts.
• Evaluates vendor records and payment activity to identify accounting irregularities, internal control concerns, duplicate payments, or potential fraud; recommends corrective action and coordinates annual IRS Form 1099 reporting.
• Reviews complex purchasing and financial transactions for compliance with District procedures and accurate financial reporting; advises departments on accounting requirements and purchasing compliance.
• Serves as the District's accounting resource by interpreting procedures, developing guidance, and providing training on purchasing, accounts payable, financial coding, reimbursement procedures, and financial software.
• Manages the District's purchasing card program, evaluating transaction activity, ensuring compliance, identifying trends or control concerns, and recommending improvements.
• Reviews outstanding checks, follows up on unresolved payments, and assists with unclaimed property reporting.
• Coordinates fiscal year-end accounting activities, including preparing complex accruals, reconciling financial accounts, supporting financial statement preparation, and coordinating portions of the annual external audit.
• Administers state and federal grants, including one-time and multi-year funding awards, by monitoring revenues and expenditures, reconciling grant accounts, and preparing supporting documentation.
• Maintains complete, accurate, organized, secure, and accessible records for all assigned areas, ensuring compliance with retention policies, audit requirements, and state/federal regulations.
• Resolves discrepancies related to invoices, payments, purchase orders, account coding, purchasing cards, grants, and vendor accounts.
• Evaluates accounting and payment processes to promote accurate financial reporting, appropriate segregation of duties, effective internal controls, and efficient Finance Department operations.

Requirements

• Bachelor's degree in accounting, finance, business administration, or a related field. A combination of relevant education, training, and experience may be considered.
• Three years of accounting, accounts payable, financial reconciliation, or closely related experience preferred.
• Previous experience in school district finance or governmental accounting preferred.

Skills

• Working knowledge of accounts payable practices, account reconciliation, financial recordkeeping, and internal controls.
• Knowledge of or ability to learn the Minnesota Department of Education's Uniform Financial Accounting and Reporting Standards (UFARS).
• Ability to interpret and apply District policies, procedures, financial guidelines, and written instructions.
• Ability to explain financial procedures and account coding requirements clearly to individuals and groups.
• Ability to provide effective training and customer service to employees with varying levels of financial experience.
• Proficiency with Microsoft Excel, Word, Google Workspace, email, and other standard office technology.
• Experience with Skyward financial software preferred.
• Ability to communicate professionally and courteously in person, by telephone, and electronically.
• Ability to manage multiple responsibilities while maintaining accuracy, confidentiality, and attention to detail.

Benefits

• Medical Insurance
• Dental Insurance
• HSA & VEBA
• Flexible Spending & Dependent Care
• Accidental Injury, Critical Illness & Hospital Indemnity Insurance
• Life Insurance
• Long Term Disability
• Employee Assistance Program
• Paid Time Off: 15 sick days, 25 vacation days, and 12 paid holidays
• PERA Retirement Plan (Public Employees Retirement Association) - 7.5% district contribution
• 403(B) plan - 2.5% match

Pay

$42,720 - $91,000 annually. Typical hiring range: $50,000 - $65,000, based on experience and qualifications.

Schedule

Full-time, year-round position in an office environment.