Accounting Coordinator

About the role

Our finance team is small by design and that's the point. As our Accounting Coordinator, you'll work directly with the CFO and a Senior Accountant, with real visibility into how the Council's finances actually run. No large department to disappear into, no reconciliations that vanish into someone else's queue. Your work matters here, and you'll see the impact of it.

You'll own the day-to-day processing of accounts payable and related transactions and provide the administrative and operational backbone that keeps our finance function efficient, compliant, and responsive to vendors, employees, and leadership alike.

Responsibilities

• Transaction Processing
  • Review and verify invoices, bills, statements, and other accounting documents for accuracy and prepare them for processing.
  • Perform data entry for accounts payable, credit card transactions, accounts receivable, and cash receipting.
  • Maintain accurate vendor files and ensure timely payments.
• Reconciliation and Reporting
  • Aid in cash posting, bank reconciliations, and journal entries.
  • Support the month-end closing process and account reconciliations.
  • Provide reporting and data support for leadership and compliance requirements.
• Compliance and Audit Support
  • Aid in the preparation of annual vendor 1099s.
  • Provide documentation and support during the annual audit.
  • Aid with Troop banking reviews.
  • Perform other related duties as assigned.

Requirements

• Required Qualifications:
  • Bachelor's degree in accounting, finance, or a related field, or equivalent work experience.
  • 2 to 5 years of experience in accounts payable, payroll, or general accounting.
  • Proficiency with accounting software, payroll systems, and Microsoft Office.
  • A high level of confidentiality, integrity, and professionalism, since this role regularly handles sensitive financial and vendor information.
  • Strong organizational skills and excellent attention to detail.
  • Ability to manage multiple priorities and meet strict deadlines, particularly around month end close and audit season.
• PREFERRED Qualifications:
  • Experience with Paylocity or a similar payroll system.
  • Prior experience supporting an annual external audit.
  • Nonprofit or membership organization accounting experience.

Schedule, Travel & Logistics

• This is primarily a standard business-hours role.
• Evening or weekend flexibility is occasionally needed for board meetings, council events, or audit deadlines — not a regular weekly expectation.
• Occasional flexibility for evenings/weekends tied to specific organizational deadlines.
• Limited, occasional travel within the Council's service area (e.g., bank visits, audit meetings, DreamLab events) — not a regular part of the role.
• Reliable transportation and a valid driver's license.
• Regular, reliable, and punctual attendance.

Compliance Requirements

• Adherence to Girl Scouts of Michigan Shore to Shore policies and procedures.
• Registration as a member of Girl Scouts of the USA.
• Employment is contingent on the results of a criminal background investigation.

Core Competencies

• Judgment and Decision Making
• Time Management
• Information Management
• Self Management
• Personal Integrity and Professional Conduct
• Customer Responsiveness