Accounting Coordinator

Responsibilities

• Process daily AR deposits, payments, receipts, and PayPal transactions.
• Prepare and post recurring and ad-hoc AR invoices (sponsorships, tenants, events, and other revenue streams).
• Prepare daily and weekly AR journal entries.
• Reconcile AR activity to specific revenue areas and hospitality/events income.
• Maintain and monitor receivables, sending payment reminders to customers, tenants, and sponsors.
• Manage invoice intake, review, and routing through AP automation system called PaperSave.
• Download utility, vendor, and credit card invoices from online portals.
• Process AP payments including checks, ACH, and wire transfers.
• Prepare AP cash requirements and monitor AP aging.
• Aid in vendor maintenance and new vendor setup, including W-9 forms.
• Initiate ACH and wire payments and retain confirmation documentation.
• Upload positive pay files and review check exceptions.
• Review and reconcile credit card transactions.

Requirements

• Associate degree in Accounting, Finance, or related field (or equivalent experience).
• 1-3 years of experience in accounting, bookkeeping or related field with emphasis on AP and AR, preferably in a nonprofit setting.
• Experience with accounting systems and online banking platforms, particularly Blackbaud and PaperSave.
• Strong Excel skills and attention to detail.
• Ability to manage deadlines and work independently.