Accounting Clerk (Reg FT)

About the role

Assists in general clerical duties required to accomplish general accounting, cost accounting, accounts receivable, billing, payroll, auditing, bookkeeping, accounts payable and/or cashiering functions.

Responsibilities

• Provides quality customer service to both internal and external customers.
• Prepares and/or processes various electronic/paper forms, reports, records, invoices and/or correspondence, including journal entries; receives, and responds, or handles to related mail, phone calls and other inquiries; maintains contacts and reconciles discrepancies with external parties.
• Assists with reconciling accounts; posts, balances and codes data; processes transactions; prepares related records, logs and reports.
• Communicates with internal and external constituencies regarding various matters.
• Under direct supervision, performs general clerical accounting duties in one of the following areas:

• Accounts Payable: Prepares invoices for payment, verifies codes, prices, approvals, and quantities on each invoice. Processes void transactions and reissues checks through use of college software.
• Payroll: Processes payroll forms both paper and electronically in order to properly execute payroll procedures.
• Financial Aid: Processes student loans; verifies loan approvals; keeps apprised of changes in student status as well as financial aid regulations—both state and federal regulations. Assists with FAFSA questions and education to students and parents in relation to financial aid. Assists with student and parental education in relation to financial aid rules in relation to course attendance, course drops, registrations, and CCAC related policies and procedures.
• Bursar/Student Accounts: Processes cash receipt and student account transactions; analyzes student accounts; researches and responds to related inquiries and complaints; prepares paperwork for collections and reimbursements; and prepares and processes third-party billings. Performs duties related to issuing student refunds. This includes account analysis, financial aid refunds, and general refunds.
• Workforce Development: Processes drops, adds, and transfers based on CCAC policies and procedures. Researches and resolves registration issues related to non-credit class. This includes processing duplicate IDs, name changes, sponsorships, financial related issues, and other various issues as they arise.

Performs duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives. Performs other clerical duties for specific/unique needs of the department. Performs other related duties as required or assigned.

Requirements

• High school diploma or GED.
• 6 months of work-related experience in an office environment.
• Working knowledge of computerized accounting systems, spreadsheet and word processing required.
• Ability to accurately check manual calculations.
• Ability to travel to perform work duties at any campus or center location within the CCAC system.
• Must be able to operate various office equipment, including a personal computer and appropriate College software packages or equivalent.
• Good organizational, customer service, communication, interpersonal and clerical skills.
• Detail-oriented, ability to multi-task, meet deadlines and be a team player.
• Required to have regular and timely attendance.

Physical Requirements

Must be able to sit without a break for up to two hours.

Benefits

• Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
• Generous Time Off: Enjoy a range of time-off benefits tailored to your position, including vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty. Four-day workweek in the summer for an ideal work-life balance.
• Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
• Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
• Wellness Support: Employee Assistance Program (EAP) available for confidential support.
• Educational Support: Tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities.
• Exclusive Employee Perks & Rewards: Savings on theme parks, sporting events, electronics, and more.
• Additional Advantages: Free employee parking.