Accounting Clerk

About the role

Provide accounting support to accounting supervisors and other managers within the department. Key daily worksheets into the general ledger system, ensure files are complete and maintained, and perform various clerical and routine accounting tasks in support of the operating unit.

Responsibilities

• Compile and maintain commercial insurance claims and employee expenses, and carry out general administrative functions
• Open and distribute all incoming mail
• Assist in Accounts Receivables and collections, as well as Accounts Payable processing
• Prepare daily bank deposits for trade and retail invoices
• Data entry for cash receipts for those deposits into the computer system
• Process, print, and release checks on-demand including advances, loans, invoices, and expense checks
• Assist with new vendor setup (faxing, email, W-9 to vendors)
• Fill out new vendor setup form for SSG (Shared Solutions Services) and submit both W-9 and Excel form for Master Data
• Maintain files of all incoming checks received
• Maintain employee vendor information as it relates to employee expenses
• Prepare and file reports of commercial insurance accidents
• Maintain commercial liability certificates
• Maintain and update salesman’s monthly budget for the entire State
• Maintain and update overtime report for the state
• Prepare all expense reimbursement vouchers for entry into a computer system
• Track budgets in order to limit expenditures
• Capture, verify and forward all bill back expenses to Assistant Accounting Manager
• Data entry of all samples and salesperson bottle purchases into a spreadsheet
• Prepare and mail bill back invoices for these expenses in addition to maintaining and tracking wine lists for quarterly bill backs
• Maintain general accounting department and employee expense reimbursement files, plus labels for all other accounting file folders
• Verify and investigate all information on employee expense reimbursement forms
• Maintain mailing labels for vendors and employees as well as for the accounting department, to include overnight services
• Maintain and replenish all accounting department supplies for employees, copier and facsimile
• Perform other job-related duties as assigned

Requirements

• High school diploma or equivalency plus 2 years of experience
• Knowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives

Physical Demands

• A considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine
• Occasional walking, bending, reaching, standing, and stooping
• May require occasional lifting/lowering, pushing, carrying, or pulling up to 20 lbs

Benefits

• Comprehensive medical and prescription drug coverage
• Dental and vision plans
• Tax-saving Flexible Spending Accounts
• Disability coverage
• Life insurance plans
• 401(k) plan
• Tuition assistance
• Wellness program
• Parental leave
• Vacation accrual
• Paid sick leave