Accounting Clerk

About the role

The City of Janesville seeks an experienced Accounting Clerk to provide administrative and staff support for budget analysis, financial reporting, accounts payable, payroll, and insurance management. Reporting to the Accounting Manager, the role involves regular interactions with Department, Division, and Office Heads, City employees, vendors, suppliers, third-party administrators, other governmental agencies, and the general public.

Responsibilities

• Assists in the development of the annual City Budget, Official Statement, and Annual Comprehensive Financial Report.
• Prepare draft statistical section of the ACFR.
• Aid in the preparation of audit support materials.
• Prepare insurance renewals for property insurance, liability, auto physical damage, boiler, employee honesty, and workers compensation policies.
• Update and process amendments to the auto physical damage and property insurance policies.
• Prepare auto and property claims for damages.
• Aid in the preparation of the budget allocation for property, liability, workers compensation, and other insurance costs.
• Prepare adjusting journal entries, journal imports into the accounting system, and billings to outside agencies for City services.
• Administer purchasing card disbursements, review supporting invoices and supervisor approvals, and prepare files for batch upload into the accounting system.
• Maintain purchase card holders and link for vendor information within the accounting system.
• Scan purchase card invoices into Laserfiche and link them to the transactions in the accounting system.
• Organize the centralized receipt of invoices in the accounting division for scanning into Laserfiche.
• Absorb the workload of the Accounts Payable Clerk in processing Alliant and Rock County Electric invoices for approval and payment.
• Absorb the workload of the Payroll Administrative Assistant in reviewing biweekly payroll, data entry, and updating payroll records.
• Follow all safety regulations, policies, and procedures; report all unsafe conditions and acts to supervisor; report all accidents to the supervisor immediately whenever possible; follow recognized safe work practices.
• Perform other special projects and other job duties as assigned or required during regular and non-business hours.

Requirements

Graduation from an accredited college or university with a associate degree in Accounting or related field is required. A minimum of two (2) years of experience in accounting is required. Access to personal or public transportation for job-related duties is preferred. Intermediate level of technical proficiency skills, including computer applications and software such as Microsoft Office and Adobe Acrobat, is preferred.

Qualifications

• Knowledge of generally accepted accounting principles and financial analysis relating to public sector accounting and financial reporting.
• General knowledge and related experience in using computers utilizing MS Office Suite and development of spreadsheets using excel.
• Exceptional communication skills, both verbally and in writing, paired with a strong customer service background, and effective interpersonal skills.
• Critical thinking skills to effectively analyze situations and solve complex or technical problems in a timely manner.
• Ability to compose routine correspondence and routine reports in a clear, concise, logical, and effective manner, utilizing proper grammar, spelling, punctuation, sentence structure, and tone.
• Ability to perform basic mathematical calculations, including the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, and to compute percentages.
• Ability to organize work, set priorities, meet critical deadlines, and follow up on assignments with minimum direction.
• Ability to work under pressure in a fast-paced environment with fluid priorities, frequent interruptions, and multiple, sometimes competing, work assignments with accuracy and attention to detail.
• Ability to perform audit functions.
• Ability to make decisions according to applicable laws, regulations, established procedures, and the directives of the City Manager and City Council.
• Ability to comply with all safety policies, practices, and procedures, and report all unsafe activities or conditions to supervisor.

Skills

• Organizational and time management skills to prioritize duties and accomplish a high volume of work product while adapting to constant changes in priority.
• Collaboration skills to effectively work with others to achieve common goals through communication, teamwork, and problem-solving.
• Intermediate level of technical proficiency skills, including computer applications and software such as Microsoft Office and Adobe Acrobat.
• Ability to perform basic mathematical calculations, including the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, and to compute percentages.
• Ability to organize work, set priorities, meet critical deadlines, and follow up on assignments with minimum direction.
• Ability to work under pressure in a fast-paced environment with fluid priorities, frequent interruptions, and multiple, sometimes competing, work assignments with accuracy and attention to detail.
• Ability to perform audit functions.
• Ability to make decisions according to applicable laws, regulations, established procedures, and the directives of the City Manager and City Council.
• Ability to comply with all safety policies, practices, and procedures, and report all unsafe activities or conditions to supervisor.