Accounting Clerk

About Us

The Grand Rapids Housing Commission (GRHC) administers affordable housing programs that serve low-income households in Kent and Ottawa County. The GRHC operates eight low-income housing developments and administers federal rental subsidy programs as well as a Rapid Re-Housing program. As an organization, we are committed to offering quality affordable housing, essential resources through advocacy and partnerships, and promoting self-sufficiency to strengthen communities.

• Housing: We believe that everyone deserves a place to call home.
• Open communication: We share our ideas in a collaborative setting by building trust through clear and consistent communication, valuing every voice.
• Mutual Respect: We honor and value each individual, fostering a culture where every voice is heard and respected.
• Excellence: We strive for excellence in everything we do, by promoting a culture of accountability and continuous growth.
• Supportive Communities: We create communities that emphasize wellbeing and offer wholistic support motivating individuals and families to thrive.

About the Role

The Accounting Clerk performs accounts receivable and accounts payable activities for the Grand Rapids Housing Commission, including receiving and recording payments, processing invoices, preparing reports and statements, and maintaining complete financial documentation. The position provides responsive customer service to landlords, clients, vendors, employees, and other stakeholders regarding routine payment and account matters.

Responsibilities

• Receive, record, and apply accounts receivable payments accurately and in accordance with established procedures.
• Prepare payment reports and client statements and maintain accurate supporting records.
• Respond to landlord and client questions regarding payments, account changes, statements, updates, and related concerns.
• Research routine payment discrepancies, explain available account information clearly, and refer complex or unresolved matters to appropriate staff.
• Process accounts payable transactions by entering invoices into the accounting system and verifying required supporting documentation.
• Match GRHC invoices to payments and scan, organize, and retain complete records in the Commission's digital document-management system.
• Maintain accurate, confidential, and readily retrievable financial records in accordance with GRHC procedures and applicable retention requirements.
• Collaborate with Finance Department employees and other departments to resolve routine transaction and documentation issues.

Requirements

• High school diploma or equivalent; Associate’s degree in Accounting or related field preferred.
• Proven experience in accounting or bookkeeping roles, specifically with bank reconciliation and accounts payable.
• Proficiency in accounting software and Microsoft Excel.
• Strong numerical aptitude and attention to detail.
• Ability to work well in a team environment and communicate effectively.

Skills

• Bank reconciliation, processing invoices, and managing accounts payable: Essential for maintaining accurate financial records and ensuring timely payments.
• Job costing and accruals: Enable the Accounting Clerk to allocate expenses correctly and support financial reporting accuracy.
• Account reconciliation and journal entry preparation: Critical for maintaining the integrity of the general ledger and supporting audit processes.
• Teamwork: Facilitates effective collaboration with colleagues across departments, ensuring seamless financial operations.