Accounting Clerk

About the role

Thank you for learning more about Foley Hospitality and the Accounting Clerk role. We are committed to being the most experience-obsessed and innovative hospitality management company globally. We encourage you to apply if you’re eager to join a high-performing team that curates and delivers memorable experiences for our guests, communities, and team members. We look forward to connecting with you soon.

Who We Are

Inspired by Bill Foley’s legacy and his passion for sports, wine, and people, Foley Hospitality curates and delivers experiences that our guests cherish, our communities embrace, and our team members celebrate. We have sports teams, wineries, and hotels located worldwide, dedicated to offering exceptional moments.

Purpose (Why The Role Exists)

The Accounting Clerk is responsible for supporting the day-to-day financial operations of Foley Hospitality's hotel portfolio through the accurate and timely completion of routine accounting, banking, cash management, and administrative tasks. This role exists to ensure essential accounting processes are completed consistently and efficiently so that Finance leadership can focus on financial analysis, reporting, compliance, and strategic initiatives. The Accounting Clerk serves as a key support resource for Finance, Operations, Sales, Events, and other departments by maintaining financial records, processing transactions, coordinating banking activities, assisting with accounts payable and receivable processes, monitoring deadlines, and helping ensure compliance with established procedures and internal controls.

Core Tasks (What You Are Responsible For)

• Deposit checks through remote deposit capture systems and maintain supporting documentation.
• Monitor daily banking activity and assist with cash management processes.
• Review and approve Positive Pay exceptions and related bank transactions in accordance with company procedures.
• Prepare wire transfer requests and banking documentation for review and approval by authorized personnel.
• Post daily cash journal entries and daily revenue journal entries as assigned.
• Reconcile deposits, cash activity, and supporting records to ensure accuracy and completeness.
• Assist with accounts payable processing, vendor documentation, invoice routing, and payment support activities.
• Assist with accounts receivable activities, including deposits, payment tracking, collection support, and customer inquiries.
• Collect and process deposits related to group events, weddings, banquets, and other contracted business activities.
• Maintain organized records for permits, licenses, tax filings, business registrations, compliance deadlines, and regulatory documentation.
• Track recurring reporting requirements and ensure filing deadlines are communicated and monitored.
• Assist with month-end closing activities, reconciliations, and supporting schedules.
• Maintain filing systems and electronic records in accordance with company record retention practices.
• Provide administrative and accounting support to Finance leadership and hotel property teams.
• Assist with special projects, process improvement initiatives, audits, and other assignments as requested by Finance leadership.

Cultural Values (How We Work)

• Have Integrity. We seek people who are humble and demonstrate high character.
• Be Entrepreneurial. We value innovation and resilience in our team members.
• Be a Team Player. We appreciate people who are inclusive and ready to support others when needed.
• Always be advancing, never retreating. We want people who are committed to constant growth and always strive for excellence.
• Be Engaged. We want people who will be actively invested in making Foley Hospitality successful.

Skills & Qualifications (What You Need To Bring)

• High school diploma or equivalent required; Associate’s degree in Accounting, Finance, Business, or related field preferred.
• 1-3 years of experience in accounting, bookkeeping, accounts payable, accounts receivable, banking operations, hospitality finance, or a related administrative role.
• Basic understanding of accounting principles, financial records, and internal controls.
• Experience handling deposits, cash activity, banking transactions, or payment processing preferred.
• Experience with hospitality accounting systems, ERP systems, or property management systems is a plus.
• Proficiency in Microsoft Excel, Outlook, Word, and other Microsoft Office applications.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Commitment to upholding Foley Hospitality’s cultural values and delivering service excellence.