Accounting Clerk

Description We're looking for a detail-oriented Accounting Clerk to support core accounting and business operations across Accounts Receivable (AR), Accounts Payable (AP), Contracts Administration, and Sales & Revenue Analytics. In this role, you'll work closely with budget managers, operational teams, and the Director of Finance to ensure financial transactions are processed accurately, revenue is recorded properly, and documentation meets company and compliance standards. The Accounting Clerk plays an important role in maintaining the accuracy and integrity of financial data while supporting day-to-day operations, reporting, and month-end activities. You'll gain hands-on experience across multiple areas of finance, contribute to process efficiency, and help provide the information needed to support sound business decisions. This position is ideal for someone who enjoys working with data, solving problems, and staying organized in a fast-paced environment. Success in this role comes from strong attention to detail, a commitment to accuracy, and a willingness to learn and take on new responsibilities as the business evolves. What You'll Do General Accounting Enter and maintain accurate accounting data within the ERP systemValidate pricing, revenue coding, and supporting documentationAssist with account reconciliations and financial record maintenanceSupport month-end close activities, including accruals and reportingMaintain documentation in accordance with audit and record retention requirementsProvide daily transactional support to the Finance team Accounts Receivable Prepare and distribute customer invoices for products, services, and recurring billingsProcess customer payments, including checks, EFTs, desktop deposits, and credit card transactionsApply payments accurately and research unapplied or misapplied paymentsMaintain customer account records and aging reportsAssist with collection activities, customer follow-up, and reportingInvestigate and resolve billing discrepancies in partnership with internal teamsServe as a point of contact for customer billing and payment inquiriesCommunicate professionally with internal teams regarding revenue accuracy and customer account statusSupport daily AR operations and ad hoc reporting requests Accounts Payable Review vendor invoices for accuracy and completenessEnter invoices into the accounting system and match supporting documentation when applicableRoute invoices for required approvalsAssist with payment processing, including checks and ACH transactionsSupport timely vendor payments and maintain organized AP recordsProcess employee expense reports in accordance with company policyRespond to vendor inquiries and assist with resolving invoice discrepanciesSupport month-end accounts payable activitiesProvide data entry and administrative support for AP operations Sales & Revenue Analytics Assist in preparing recurring sales, backlog, revenue, and margin reportsAnalyze sales performance, customer trends, and profitability metricsMonitor backlog and open-order activity to identify revenue risks, fulfillment constraints, customer demand trends, and forecasting impactsIdentify opportunities to improve reporting accuracy, efficiency, and data integrity Contracts Administration Support contract intake, document control, routing, and version trackingCoordinate contract reviews and maintain approved templatesFacilitate Certificate of Insurance (COI) requests and maintain related documentationVerify required exhibits, approvals, COIs, and supporting documents are completeMaintain contract records, renewal schedules, expiration tracking, and reportingArchive fully executed agreements and manage the contract repositoryServe as a point of contact for contract status inquiries and escalate issues as appropriate Requirements Required Qualifications High school diploma or equivalent6-12 months of accounting experience6-12 months of experience using an ERP accounting systemStrong attention to detail and accuracyExcellent organizational, communication, and time management skillsAbility to handle confidential financial information with discretion Preferred Qualifications Basic understanding of contract administration and compliance requirementsExperience supporting both Accounts Receivable and Accounts Payable functions Knowledge & Skills Accounting Understanding of accounts receivable processes, including invoicing, cash application, collections, and customer account maintenanceFamiliarity with general ledger postings and account reconciliationsAbility to identify, investigate, and resolve transactional discrepancies Technical Skills Experience using ERP accounting systemsAbility to maintain customer and vendor records, process transactions, and run queries or reportsProficiency in Microsoft Excel and other Microsoft Office applications preferred Professional Skills Strong analytical and problem-solving abilitiesAbility to prioritize competing deadlines in a transaction-driven environmentCommitment to accuracy, organization, and continuous improvementAbility to work collaboratively with internal and external stakeholders Why Join ASU? At Aviation Specialties Unlimited (ASU), a mission-driven small business, we support real-world aviation missions by delivering NVIS-compatible lighting and filtration upgrades that help crews operate safely and effectively in low-light environments. You'll have the opportunity to gain exposure to multiple areas of accounting and business operations while building a strong foundation in finance. Your work will directly support accurate financial reporting, operational effectiveness, and informed business decisions. If you're detail-oriented, eager to learn, and ready to grow your accounting career, we'd love to hear from you! Benefits Medical insuranceDental insuranceHealth Savings Account (HSA) + employer match401(k) retirement plan + employer contributionPaid time off (PTO)Paid holidays