Accounting Clerk

At Teton Auto Group, we are committed to an environment where the customer is always treated with respect and dignity. Growth is encouraged through diligence, teamwork & creativity. Above all, there is the highest standard of honesty and integrity when conducting business.

About the role

Supports the General Accounting Office and Service & Parts departments in a variety of tasks to ensure the smooth day-to-day operations of Teton Auto Group. This role is responsible for processing vehicle sales, maintaining accurate financial records, handling warranty claims, and assisting with customer service-related tasks. The position requires a highly organized, detail-oriented, and team-focused individual capable of multi-tasking across accounting, warranty, and dealership operations.

Responsibilities

• General Accounting & Financial Support
  • Use best accounting practices to ensure accurate financial data is recorded in the general ledger and reported to owners and management.
  • Post invoices for Parts, Service, Detail/Accessories, Gas, and New/Used vehicles.
  • Assist with accounts payable (vendor statements, check disbursement, and filing) and accounts receivable (billing, collections, and reconciliation).
  • Balance petty cash and company credit cards on a regular basis.
  • Assist in scanning and filing accounting documents to maintain a clean and organized workspace.
  • Assist with monthly and daily reconciliations, including bank deposits and cash reports.
• Vehicle Sales & Deal Processing
  • Finalize car deals: review deals for accuracy, post accounting entries, send payoff checks for trade-ins, and process dealer flooring payoffs.
  • Breakdown deals for bank funding, submit contracts to banks, and distribute title and warranty paperwork.
  • Calculate commissions for salespeople and update sales boards daily.
  • Process dealer trades, wholesale transactions, and auctions, including title reassignment.
  • Input new loans in Auto Masters and ensure all stipulations are verified.
  • Assist with purchasing and stocking new and used vehicles and posting purchase orders in CDK/ADP.
  • Assist in service checkout by compiling invoices and balancing daily cash.
• Warranty & Service Department Support
  • Process manufacturer, pre-delivery, transportation, and third-party warranty claims, ensuring timely submission and monitoring until payment.
  • Maintain accurate records of claims, monitor for patterns, and provide data for ongoing technician and advisor training.
  • Reconcile and submit warranty schedules (VSA, PPM, GAP, P&F, T&W, EWU) and investigate billing discrepancies.
  • Assist Parts & Service departments and liaise with manufacturers for claim resolution.
  • Post paid warranty reports to accounting weekly.
  • Provide customer service support as needed, including answering calls, scheduling appointments, and cashiering coverage.
• Customer Service & Administrative Duties
  • Answer incoming phone calls on multi-line phone systems using professional phone etiquette (MAGIC techniques).
  • Distribute mail and perform general office organization tasks.
  • Perform other duties as assigned by the Office Manager, including ad hoc reporting, scanning, and filing.

Requirements

• Basic mathematics and general accounting knowledge; experience with financial statements preferred.
• Proficiency in Microsoft Office (Word, Excel) and CDK/Auto Masters systems.
• Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
• Strong communication and customer service skills, both verbal and written.
• Positive attitude, self-motivated, and able to work independently with minimal supervision.
• Team player with a professional appearance and excellent interpersonal skills.
• Clean driving record and valid driver’s license.
• College degree or 1–2 years of office/accounting experience preferred.

Benefits

• Medical, Dental & Vision Insurance
• 401K Plan
• Paid time off and vacation
• Growth opportunities
• Paid Training
• Employee vehicle purchase plans
• Long term job security
• Health and wellness discounts
• Discounts on products and services

Schedule

Tuesday - Saturday, 9am - 6pm