Accounting Assitant-AP

Current employees should apply using "Jobs Hub" in Workday. This posting is for external applicants only.

About the role

The Accounting Assistant - AP provides administrative and clerical support to the accounting team by ensuring timely completion of payments and control of expenses. Responsibilities include processing, verifying, and reconciling invoices; flagging and clarifying unusual invoice items or prices; and following established policies and procedures efficiently and accurately.

Responsibilities

• Provide administrative and clerical support to the Accounting team by ensuring timely completion of payments and control of expenses.
• Promptly and accurately process, verify, and reconcile high volumes of supplier invoices.
• Flag and clarify any unusual or questionable invoice items or prices.
• Review item descriptions, amounts, and General Ledger (GL) codes in COUPA.
• Maintain original copies of invoices and upload into COUPA.
• Review monthly vendor statements.
• Review and monitor on hold or pending statuses in COUPA.
• Assist auditors with pulling Accounts Payable (AP) or cost information as needed.
• Assist with ACH payment process and confirm with vendors on the receipt of test payments.
• Assist with weekly check runs.
• Follow established policies and procedures in an efficient, timely, and accurate manner.
• Maintain compliance with Health, Safety, and Environmental (HSE) policies by attending all HSE training sessions, safety meetings, and always utilize proper Personal Protective Equipment (PPE).
• Other duties as assigned.

Requirements

• Minimum 2 years work experience in accounting functions (i.e., Accounts Payable or Accounts Receivable).
• High school diploma or equivalent required; degree in Accounting, Finance, or similar field preferred.
• Basic math skills are required.
• Ability to maintain accuracy in a very detailed and high volume work environment.
• Proficient working in Microsoft Office 365 applications and able to quickly learn other work-related software.
• SAP and COUPA experience preferred but not required.

Physical Demands

The physical demands described here represent those required for an employee to successfully perform the role’s essential functions. Reasonable accommodation may be made for individuals with disabilities.

• Regularly required to sit, stand, or walk; use hands to manipulate, handle, or feel; reach with hands and arms; stoop or bend; and talk or hear.
• Must occasionally lift and/or move up to 20 lbs.

Work Environment

The work environment characteristics described here represent environmental conditions an employee will encounter while performing the role’s essential functions.

• The noise level in some work environments can be moderate.
• An employee may encounter extreme weather conditions while performing major duties.