Accounting Assistant II

Essential Duties And Responsibilities

• Verifies and posts details of business transactions, such as funds received and disbursed
• Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items
• Processes and keys vouchers, invoices, checks, account statements, reports, and other records
• Sorts and reviews data for correctness, including financial documents, invoices, checks and other business transactions
• Maintains and reconciles information of assigned general ledger accounts
• Performs other position appropriate duties as required in a competent, professional and courteous manner
• Gathers monthly sales and data per location
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends
• Resolves account discrepancies by investigating documentation, issuing stop payments and adjustments
• Contributes to team effort by accomplishing related results as needed
• Obtains necessary approvals for non-inventory invoices
• Schedules and executes payments (ACH, checks, wires)
• Generates and sends invoices and statements to customers
• Records daily cash, check, and credit card payments
• Tracks and manages aging reports to identify overdue accounts
• Follows up with customers on past-due balances
• Processes credit memos and refunds
• Aids with month-end closing procedures

Invoice Processing

• Reviews, verifies, and enters vendor invoices into the accounting system with accurate general ledger (GL) coding

Three-Way Matching

• Compares vendor invoices against purchase orders (POs) and generates reports to ensure the company only pays for received goods/services

Payment Execution

• Schedules and performs payment runs via ACH, wire transfers, or checks according to vendor terms

Vendor Management

• Onboards new vendors
• Maintains updated W-9/1099 records
• Solves billing disputes or inquiries