Accounting Assistant II

Duties and Responsibilities

• Researches claim status at the request of providers by phone and email.
• Processes incoming Accounts Payable invoices in Netsuite and notifies providers of short payments.
• Selects checks for payment each week and attaches check detail reports to be mailed out.
• Maintains vendor center in Netsuite.
• Reviews W9’s and ensures correct information (TIN/Company name) is input into CareLink for year-end 1099 process.
• Signed up providers for ACH and inputs information into Netsuite for accurate payment processing.
• Signed up providers and assists with navigating our Vendor Portal in CareLink.
• Communicates with other departments to resolve any issues that may arise in Accounts Payable.
• Proactively suggests process improvements for the AP function.
• Keeps supervisor informed of any problems encountered while using CareLink or other issues which would impact the AP function.

Qualifications

• A high school diploma and some college credit and/or relevant experience preferred.
• At least two (2) years of accounting experience to include Accounts Payable in the insurance industry.
• Workers’ Compensation experience preferred.
• Netsuite experience preferred.
• Excellent communication skills, verbal and written.
• Proficient in reading, grammar, and mathematics.
• Excellent computer skills (e.g., Outlook, Excel, Word, Teams, Finance software).
• Excellent organizational, prioritization and multi-tasking skills.
• Knowledge of medical terminology preferred.
• Maintain Confidentiality of all data, including ensuring protection injured workers’ rights, Protected Health Information (PHI), employee, and operations data.
• Compliance with all regulatory requirements, current laws and policies which protect workers from harassment and all illegal and discriminatory behavior.
• Plan, execute and complete job duties with minimal supervisory direction, utilizing appropriate sound judgment.
• Ability to work independently and as a member of various teams and committees.
• Experience using Standard office equipment including phones, calculators, copiers, scanners, laptop/PC, various computer programs, mailing equipment, etc.