Accounting Assistant/Deal Processor

About the role

Knudtsen Auto Group is seeking an Accounting Assistant/Deal Processor to join the Knudtsen team. Knudtsen is a family-owned and operated company providing new and used cars, a full-service body shop, and service department, along with Genuine Mazda, Lincoln, and GM parts.

Responsibilities

• Reconcile office records with those of the sales department and account for all deal records, compiling a list of any missing transactions.
• Prepare a daily report of all outstanding deals, deals received in accounting, deals missing compliance items and billed deals.
• Compiles other reports as requested.
• Meet billing percentage requirements.
• Bill out all dealer trades and prepare Certificate of Origin when needed.
• Submit after-market contracts.
• Process and register all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.
• Signs off on commission payments based on final documentation.
• Complete required training as requested by Manufacturers.
• Process courtesy delivery documents when needed.
• Stock in new units. Order new/used vehicle owner manuals.
• Aid with other clerical or administrative tasks as requested.
• Stock in street purchases/auction units - updating Axcessa with title information in the absence of the Billing Manager.
• Pay off trade-ins.
• Clean schedules appropriate to your desk duties weekly and monthly.
• Complete payroll commissions and month end duties by appropriate deadlines.
• Perform any other duties assigned by office manager or controller and special assignments as needed.

Qualifications

• Basic computer skills, working ability of Word, Excel, etc., and ability to learn database management software.
• Proficient oral and written communication skills, and the ability to read and interpret documents.
• 2-3 years of previous accounting experience, or educational equivalent, is required.
• Previous experience entering data is preferred.
• Valid driver's license.
• Pass a motor vehicle report and possess a safe driving record.
• Pass a criminal background check and drug test.
• Subject to random drug testing at the company’s request.

Core Competencies

• Organized, with the ability to switch between tasks or stay focused on repetitive tasks as need be.
• Self-motivated to go above and beyond targeted goals.
• Perseverance in completing challenging tasks.
• Willing to help the team reach their goals and effectively communicate with peers.
• Easily identify and resolve problems in a timely manner, and gather and analyze information skillfully.
• Pay finite attention to detail.
• Able to exercise a high level of confidentiality.

Benefits

• Paid health insurance - medical, dental, vision - for employees and dependents.
• Life insurance plans.
• Paid holidays.
• Sick pay.
• Paid vacation.
• Employee purchase discounts.
• 401(K) Retirement Savings Plan.
• Community service opportunities.
• Fitness room.
• Training and education assistance.