Accounting Assistant

About the role

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Responsibilities

• Maintain project related filing
• Create backup receipts for invoicing
• Create waivers for invoicing
• Process and data entry in Vantage accounting software
• Email invoices to clients
• Email clients to follow up on payment status
• COI Requests
• Finalize AIA documents
• Contract follow up emails
• Expired DocuSign process
• Attend monthly AR calls
• Assist in monthly close out process
• Create logging email responses
• Create redacted prime agreements
• Additional duties and miscellaneous projects, as assigned

Qualifications

• A minimum of 1-2 years of experience working in an office setting
• Excellent communication skills—written and verbal—are essential
• Must be able to handle multiple tasks accurately
• Detail-oriented individual who emphasizes accuracy is essential
• Well-organized and thorough are essential traits of the individual
• Experience with Microsoft Office applications
• Experience with Deltek Vision/Vantagepoint software a plus
• Knowledge of basic construction lien forms is a plus
• Experience with billing, and completing payment applications, lien waivers and releases is a plus

Pay

The compensation range is $22-25/hr, plus benefits.

Schedule

This is a full-time, long-term position.