Accounting Assistant

Snøhetta is an international, interdisciplinary architecture and landscape architecture firm with seven studios worldwide. The US offices focus on architectural, interior, and landscape projects including libraries, performance spaces, master plans, academia, museums, park planning, and public plazas throughout the Americas.

About the role

We are looking for an Accounting Assistant to join our Finance Team based in Brooklyn, NY. This position reports to the Accounting Manager and supports the financial operations of our studio. The ideal candidate is approachable, friendly, and excels at completing tasks accurately and on time. Our studio is located in a converted warehouse space in Dumbo, offering natural light, great views, and a layout designed to foster creative, collaborative work.

Responsibilities

• Accounts Payable
  • Daily invoice intake, processing, and recording of cash transactions
  • Weekly payment runs in a timely and accurate manner
  • Identify opportunities to improve A/P workflows and efficiencies
  • Perform monthly account analyses and reconciliations, including credit card reconciliations
  • Prepare monthly adjusting journal entries, as needed
• Expense Reports & Timesheet Management
  • Review and process employee expense reports on a bi-weekly basis
  • Ensure accuracy and proper general ledger (GL) coding
  • Post weekly timesheets and review for completeness and accuracy
  • Send weekly reminders to staff for timesheet submissions
  • Conduct monthly project expenses reviews
  • Coordinate with the Project Accountant & Project Managers to ensure timely and accurate expense reporting
  • Continue to develop and improve the Expense Report processes
• Accounts Receivable / Project Costing
  • Work closely with the Project Accountant to execute Accounts Receivable and Project Costing tasks
  • Maintain project billing data, including contract values and amendments
  • Draft client invoices, including compiling and attaching required backup documentation
  • Follow up with consultants on missing invoices or required documentation
  • Process and apply cash receipts
  • Monitor AR aging and support collections follow-up
  • Respond to client billing inquiries and coordinate issue resolution
• Additional Support
  • Main support contact within the Finance Team; field all internal and external inquiries
  • Assist with month-end close processes
  • Support during year-end audit and any other statutory audits

Requirements

• Proficient in MS Office Suite and Adobe Acrobat
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• High level of attention to detail and accuracy
• Professional demeanor; ability to handle confidential and sensitive information
• Experience in a professional services organization (preferred)
• Experience with Deltek Vantagepoint software (preferred)

Qualifications

• Bachelor’s degree in Accounting, Finance, or Business Administration preferred
• 2+ years’ experience in a similar role

Relationships

The Accounting Assistant is a member of the Finance Team and reports to the Accounting Manager, with a dotted line to the CFO. This role works closely with the Project Accountant and HR and interacts with people across the studio. The Accounting Assistant is also part of the overall Operations Team, which includes Finance, HR, Office Management, and Communications & Business Development.

Benefits

• Paid Time Off: Over 40 days of PTO (vacation, sick, holidays, and professional development), plus floating holidays. US offices close from Christmas to New Year’s Day.
• Growth and Development: Mentorship Program, licensure support, educational stipend, and monthly knowledge-sharing opportunities.
• Health and Wellness: Comprehensive health, dental, and vision coverage, including a fully funded medical reimbursement program and flexible spending accounts (FSA).
• Family Support: Company-paid parental leave, return-to-work plans, Dependent Care FSAs, and NY Paid Family Leave.
• Retirement: 401(k) plan with matching and a steady vesting schedule.
• Additional Benefits: Company-paid life insurance with the option to top up, annual discretionary bonus, company-supported meal plan, snacks, coffee, and year-round Half-Day Fridays.

Pay

The expected salary range for this position is between $58,500 and $65,000 based on relevant work experience.

Schedule

Employees are expected to be in person on Core Studio Days Monday-Thursday with the flexibility to work remotely on Friday. New employees may be expected to be in person more often during their first few months for onboarding and acclimation.