Accounting Assistant

Hybrid role. To apply, send your resume to john.sadofsky@roberthalf.c0m.

About the role

• Set up purchase orders, enter invoices, and obtain approvals from project managers
• Follow up on problem invoices and vendor credits
• Collate invoices with checks
• Maintain subcontractors’ certificates of insurance
• Enter weekly payroll in Sage & ADP and distribute reports to project managers for approval
• Track time off and apprentice union raises
• Assist with tracking cash flow and change-order collection
• Log, track, and reconcile all orders, deliveries, invoices, and payments
• Process sales, use, and lease tax
• Prepare budget entries in the online system
• Handle service dispatch, billing, and collections
• Provide customers with certificates of insurance
• Order office supplies and equipment

Requirements

• Proficiency in account reconciliation
• Experience in accounts payable (AP)
• Knowledge of accounts receivable (AR) processes
• Familiarity with billing procedures
• Skilled in data entry tasks
• Capability to process invoices efficiently
• Proficient in Microsoft Excel
• Experience with Oracle database management
• Working knowledge of QuickBooks software
• Familiarity with SAP software

Pay

$90,000–$100,000 per year

Benefits

• Medical and dental coverage
• 401(k) plan
• Paid time off