Accounting Assistant

About the role

The Accounting Assistant provides essential support to the Accounting Department by performing a variety of accounting, bookkeeping, and cash-related functions. This role is responsible for processing and recording financial transactions, preparing journal entries, reconciling accounts, invoicing, maintaining financial records, and supporting cash application activities to ensure accurate and timely financial reporting in accordance with organizational policies and internal control standards.

Responsibilities

• Prepare, calculate, and enter journal entries related to payroll accruals, contractual allowances, health insurance, allocations, accounts payable cash disbursements, and other financial activities.
• Process and reconcile miscellaneous accounts receivable billings, including client rent, contracted services, grants, catered services, county allocations, and other program revenue.
• Research outstanding or uncleared transactions and assist with resolution.
• Aid in year-end audit preparation, including confirmations and documentation support.
• Research and report unclaimed property to the State of Wisconsin annually.
• Receive, receipt, and apply payments in multiple forms (cash, check, credit card, ACH) to client accounts across multiple internal systems.
• Prepare and process bank deposits and mobile check deposits.
• Aid in accounts payable invoice entry and support activities as assigned.
• Obtain statistical data from departments and enter into consolidated tracking reports.
• Maintain accurate digital and physical financial records in accordance with retention requirements.
• Provide front-office and cashier coverage as needed, including phone support and customer service related to payments.
• Sort and process incoming mail related to financial transactions.
• Aid in accounts payable invoice entry and support activities as assigned.
• Perform other related duties as assigned to support the Accounting Department.

Requirements

• Associate’s degree in Accounting, Finance or a closely related field.
• Two or more years of experience in accounting, bookkeeping, cash applications, or financial administration.
• Knowledge of basic accounting procedures.
• Proficient with accounting systems and standard office software.

Preferred

• More than 1 year of experience in healthcare or public sector accounting.

Pay

The starting pay range for this role is $21.73 -$23.67 based on education and experience.

Schedule

This job is a full-time, in person position, usually working 8:00am – 4:30pm on weekdays.

Benefits

• PTO, paid holidays, health insurance, dental insurance, vision insurance, on-site bistro and cafeteria, employee assistance program, newly updated facility, and more.
• Full-time employees of NCHC are eligible for the Wisconsin Retirement System (WRS).

North Central Health Care

Nestled in the heart of Central Wisconsin, North Central Health Care (NCHC) is a healthcare organization formed over fifty years ago as a partnership between three Central Wisconsin counties - Langlade, Lincoln, and Marathon. NCHC employs more than 600 professionals in diverse roles across a variety of care and work environments. We provide passionate and high-quality care for individuals and families within the fields of mental health treatment, addiction services, long term care, short term care, physical therapy, crisis stabilization and so much more. We have amazing employees who provide exceptional care and want to add to our team. You can visit our website at www.norcen.org/careers to learn more.

Equal Opportunity Employer

North Central Health Care is an Equal Opportunity Employer.