Accounting Assistant

Key Responsibilities

• Credit Card & Expense Processing: Process corporate credit card transactions on a regular basis. Collect, review, and match receipts to corresponding credit card charges. Follow up with employees to obtain missing or incomplete documentation. Ensure all expenses comply with company policies and are properly coded and recorded in the ERP system.
• Timekeeping & Payroll Support: Review employee timesheets for completeness and accuracy. Monitor and ensure all time is entered and submitted on a timely basis. Follow up with employees and managers for missing or unapproved time. Ensure timesheets are properly approved prior to payroll processing.
• Travel Coordination: Arrange travel for engineering and other staff as needed, including flights, hotels, and transportation. Ensure travel bookings align with company policies and cost guidelines. Provide support for travel-related changes and issues.
• Accounting & Administrative Support: Support accounts payable and accounts receivable functions as requested. Maintain organized records and documentation for audit and compliance purposes. Provide general administrative support to the accounting and HR teams. Assist with special projects and other duties as assigned.

Qualifications

• 2–3 years of relevant accounting or administrative experience.
• Experience working with an ERP system (e.g., Deltek VantagePoint, MicroSoft 365, NetSuite, SAP, etc.).
• Intermediate proficiency in Microsoft Excel (e.g., formulas, data organization, basic analysis).
• Strong attention to detail with a high level of accuracy.
• Excellent organizational and time management skills.
• Effective written and verbal communication skills.
• Ability to follow up with employees and managers professionally and persistently.
• Ability to work independently while supporting a collaborative team environment.
• Ability to handle sensitive information with confidentiality.