Accounting Assistant

Key Responsibilities

• Enter and process vendor invoices accurately and timely
• Maintain vendor records, including onboarding, updates, and compliance documentation
• Aid in payment processing and ensure proper coding and approvals
• Prepare and distribute monthly Piccoli Family Office invoices
• Aid in quarterly CAM invoice preparation
• Support AR tracking and reconciliation activities as needed
• Record and reconcile daily cash receipts across multiple clinics
• Maintain and track daily cash receipts journals for each location
• Communicate weekly bank balances to Finance leadership
• Ensure accurate posting of all cash receipt activity
• Allocate and reconcile company credit card transactions
• Record credit card payments in the accounting system
• Ensure proper documentation and adherence to company policies
• Post third-party payments within the EHR system based on reporting outputs
• Ensure accurate linkage between accounting records and billing systems
• Collaborate with Revenue Cycle team to resolve discrepancies
• Prepare and file annual 1099s in compliance with IRS requirements
• Aid in audit support and documentation requests as needed
• Compile and distribute weekly Financial Vital Signs reports to key stakeholders
• Support ad hoc reporting and analysis requests

Requirements

Strong attention to detail, organization, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Qualifications

• Currently residing in Rhode Island or Massachusetts
• Experience in accounts payable, accounts receivable, and cash management
• Proficiency in Microsoft Office Suite
• Ability to manage multiple tasks simultaneously
• Excellent communication and collaboration skills

Skills

• Strong organizational and attention to detail skills
• Proficient in Microsoft Office Suite
• Experience with healthcare finance systems
• Ability to manage multiple tasks simultaneously
• Effective communication and collaboration skills

Benefits

• Generous Paid Leave
• Eleven paid Holidays
• Collaborative, Patient-Centered Culture
• Medical, Dental and Vision Coverage
• Company Sponsored Life and Disability Coverage
• 401(k) Retirement Plan with Company Match
• Employee Assistance Program
• Additional Supplemental Insurances Available