Accounting Assistant

About the role

The Accounting Assistant is primarily responsible for providing accounting and administrative support in a variety of areas within the Accounting Department, including recording transactions, maintaining records and spreadsheets, processing incoming payments, paying invoices, researching errors, reconciling entries to general ledger, etc. Also responsible for interacting with internal staff and/or external vendors to answer basic accounting questions and resolve problems in support of ATP’s network of over 80 Training Centers.

Responsibilities

• Functions as key point of contact, handling incoming calls and email queries from vendors, customers, and internal staff, providing responses to basic questions and/or researching and correcting discrepancies.
• Maintains a variety of accounting records, reports, databases and files, ensuring accuracy and confidentiality of information collected, entered and/or transmitted.
• Completes a variety of accounting processes including payments, invoices, purchase orders, check requests, bank deposits, department mail, etc.
• Reconciles basic general ledger and bank statements, identifying and preparing entries to correct discrepancies.
• Reviews and processes credit card statements and expense reports, ensuring proper approvals and coding to general ledger accounts.
• Reviews documentation and processes student refunds.
• Follows up on and makes calls to solicit payment on aged accounts.
• Keeps up to date on standard general accounting principles to ensure proper processing of accounts in accordance with company policies and procedures.
• May be primarily assigned to either the accounts receivable or accounts payable functions, however, is cross-trained to provide assistance or coverage of either area, depending on specific volume of workload.
• Completes other duties as assigned.

Qualifications

• Associates’ degree with emphasis in accounting or related field of study or equivalent relevant work experience in accounting required.
• Bachelor’s degree preferred.
• Two (2) years related experience in accounting, accounts payable/receivable, and general ledger reconciliation.
• Experience with Sage Intacct.
• Computer proficiency in Microsoft Office software required.
• No travel required.