Accounting Assistant

This is a 5-day-a-week onsite role supporting day-to-day accounting operations by managing both accounts payable and accounts receivable activities while maintaining accurate financial records.

About the role

The Accounts Payable and Receivable Specialist ensures timely processing of vendor payments, customer invoicing, and cash application support, as well as thorough account reconciliation and adherence to company policies and financial regulations. The position works closely with internal stakeholders, vendors, and customers and plays a key role in supporting a promotion transition and a major software system upgrade within a growing manufacturing organization.

Responsibilities

• Review and process vendor invoices accurately and in a timely manner, including handling approximately 75–100 invoices per week.
• Perform three-way matching of purchase orders, receiving documents, and invoices to ensure accuracy before payment.
• Obtain required approvals for vendor invoices in accordance with company policies and internal controls.
• Reconcile vendor statements regularly to identify and resolve discrepancies or outstanding items.
• Issue customer invoices promptly and accurately, ensuring correct pricing, terms, and supporting documentation.
• Track customer payments and support cash application processes to ensure timely and accurate posting of receipts.
• Identify, investigate, and resolve payment discrepancies with vendors and customers through effective communication and follow-up.
• Support collection efforts by coordinating with the sales team and other internal stakeholders to address overdue accounts.
• Maintain accurate financial records through detailed data entry, documentation management, and proper filing of accounting documents.
• Support a paper-based accounts payable process, including organizing, validating, and archiving physical invoices and related documents.
• Collaborate with cross-functional teams, including sales and other departments, to streamline processes and resolve issues.
• Assist with process improvement initiatives related to AP/AR workflows and contribute ideas to enhance efficiency and accuracy.
• Support a major software system upgrade by adapting to new tools and processes and providing input on accounting-related configurations.
• Ensure compliance with company policies, financial regulations, and internal controls in all AP/AR activities.
• Communicate professionally with internal stakeholders, vendors, and customers to provide excellent service and maintain strong relationships.

Skills

• Hands-on experience in accounts receivable and accounts payable processing, including invoice review, payment processing, and customer billing.
• Proficiency in three-way matching of purchase orders, receiving documents, and invoices.
• Experience processing approximately 75–100 invoices per week in a high-volume environment.
• Experience handling a paper-based accounts payable process, including organizing and managing physical documents.
• Working knowledge of vendor payments, payment terms, and reconciliation of vendor statements.
• Ability to issue customer invoices, track payments, and support cash application activities.
• Strong accounting fundamentals and understanding of basic financial principles.
• Proficiency with Excel for data entry, reconciliation, and basic analysis.
• Experience with ERP systems for AP/AR processing, with the ability to learn new systems quickly.
• Strong organizational skills and attention to detail to maintain accurate financial records.
• Effective written and verbal communication skills for interacting with vendors, customers, and internal teams.
• Analytical problem-solving skills to identify and resolve payment discrepancies and reconciliation issues.
• Customer-service-oriented mindset when working with internal and external stakeholders.

Work Environment

This is an onsite, contract role with no immediate path to full-time employment, offering the opportunity to support a promotion transition and a major software system upgrade. The position is based in a large manufacturing organization that is expanding through acquisition and is recognized as a leading manufacturer in Northern Colorado. The company maintains a strong team-oriented and collaborative culture, where you will work closely with the sales team and other key stakeholders. The work schedule is Monday through Friday, with flexible coverage between 7:45 a.m. and 6:00 p.m. The environment supports work that contributes to aerospace and energy technologies, helping make flight safer, cleaner, and more efficient, and involves the use of ERP systems, Excel, and a paper-based accounts payable process.

Pay

$23.00 - $27.00/hour.

Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Schedule

• Monday through Friday, with flexible coverage between 7:45 a.m. and 6:00 p.m.
• Fully onsite position in Deerfield Beach, FL.