Accounting Assistant (AP) - Commercial Flooring Contractor

Key Responsibilities

• Process vendor invoices for multiple entities
• Knowledge of inter-company transactional processes
• Match shipping documents with vendor invoices; identifying any discrepancies to resolve issues
• Process other misc. invoices and correctly assign general ledger codes and jobs
• Prepare and submit supplier waivers
• Review monthly vendor statements for missing invoices and reconcile vendor accounts.
• Prepare monthly credit card statements for posting and processing.
• Maintain supplier database, including new vendor setup and collection of W-9s
• Processing 1099 and filings
• Prepare tax exemption certificates
• Communicate with vendors regarding payment status and resolve any discrepancies or issues
• Reconcile AP ledger accounts and ensure accurate financial reporting
• Aid in month-end and year-end closing activities
• Collaborate with internal departments to ensure proper coding of all invoices and compliance with company policies
• Identify opportunities for process improvement within the AP function
• Maintain accounts payable files
• Perform standard accounting and office support tasks
• Respond to internal and external inquiries in an effective, efficient, and professional manner

Requirements

• MUST BE DETAIL ORIENTED
• Highly organized with the ability to prioritize effectively
• Reliable and able to meet deadlines in a fast-paced environment
• Must be able to maintain a high degree of accuracy and confidentiality
• Excellent verbal and written communication skills
• Proficient in Microsoft Office and data entry; advanced understanding of Excel
• Highest level of motivation with the ability to multi-task
• Ability to work well with others, but especially independently
• Strong integrity and leadership, effective problem-solving skills
• Must actively participate in a team environment
• Ability to sit for long periods of time
• Occasional lifting and/or carrying of objects weighing up to 10 lbs
• Experience within the construction industry a plus

Qualifications

• At least 1-3 years of experience in AP
• Associate’s degree in Accounting or Business – preferred
• Strong understanding of accounting principles and AP processes
• Proficiency with accounting software
• Sales and Use Tax experience a plus
• Experience in the construction industry and/or with construction accounting software (Pacific Solutions, Structure, ComputerEase) a plus

Pay

Commensurate with experience. Master Craft Carpet Service offers a competitive salary based on experience, as well as a generous health benefits package and a company match 401k.

Benefits

Master Craft Carpet Service provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.