Accounting Assistant - Accounts Payable Clerk

About the role

An Accounting Assistant / Accounts Payable Clerk performs support duties and fulfills accounting duties for other functions within the department as needed.

Responsibilities

• Ensure the accurate and timely processing of all non-inventory invoices for the Hospital and subsidiary entities.
• Process travel requests for reimbursement for subsidiary entity personnel in an accurate and timely manner.
• Reconcile Accounts Payable statements and prepare all appropriate credit information for new vendors.
• Follow up with vendor representatives and sales personnel regarding discrepancies and variances.
• Maintain the Vendor Master File, including additions, deletions, and corrections.
• Report all maintenance to the Controller at least once a month.
• Coordinate with the Accounts Payable Lead to produce system checks, off-cycle checks, and to maintain the filing system of all paid invoices and check copies, and for the month-end balancing of PeopleSoft Accounts Payable module.
• Receive and review non-inventory invoices against system purchase orders, code accurately for payment, and input data directly into the PeopleSoft system.
• Distribute and follow-up with all Receipts Accrual and Accounts Payable Distribution Reporting.
• Handle all incoming calls for the Accounts Payable office regarding any and all questions pertaining to invoices, payments, and processing issues.

Requirements

• Minimum Required Education: High school diploma or equivalent.
• Preferred Education: College courses in business, typing, accounting, and math.
• Experience: 2 years working in accounts payable.