Accounting Assistant (Accounts Payable)

Location: 1800 W. Old Shakopee Road, Bloomington, MN. Full Time. Department: Finance. Opening Date: 09/16/2026. Closing Date: 10/4/2026 11:59 PM Central.

About the role

Primary Objective: The City of Bloomington is seeking a highly organized and detail-oriented individual to accurately and timely process accounts payable. The City values models and contributes to a positive work environment, culture of communication, engagement and safety; communicates effectively and respectfully with employees and the general public, including diverse backgrounds; works cooperatively as a team member; develops and maintains effective working relationships; embraces the City’s shared values and contributes towards accomplishing the City’s vision and goals by being creative, innovative, continuously learning, and communicating clearly.

Responsibilities

• Prepares the accounts payable checks and electronic fund transfer payments on a regular basis (minimum weekly)
• Coordinates with other positions that are responsible for the set up and maintenance of vendor records
• Coordinates with other positions that are responsible for verifying accounts listed on ACH enrollment authorization forms
• Collects W-9s from all vendors
• Answers inquiries from staff throughout the City regarding invoices in a professional manner
• Assists with training City employees on invoice processing and approvals
• Codes invoices to the proper account within the chart of accounts
• Works with all City departments to ensure timely receipt of invoices and approvals
• Ensures invoices are paid timely according to State Statute
• Researches and resolves vendor questions
• Prepares annual 1099s
• Maintains necessary records, including filing various back-up documents and other miscellaneous materials
• Adheres to internal controls, policies, and procedures
• Reports any events of non-compliance with City policies and procedures
• Incorporates new technology and best practices into the payment process
• Compiles, analyzes, and summarizes large amounts of data to be used internally and externally
• Collaborates with Purchasing to follow Purchasing policies and procedures
• Performs other duties and responsibilities as apparent or assigned

Requirements

Knowledge, Skills, & Abilities Required:

• Excellent problem solving and analytical skills
• Extremely detail oriented with strong follow-up skills
• Good mathematical aptitude and organizational skills
• Proficient in Microsoft Office suite, including advanced Excel functionality
• Ability to communicate effectively, both orally and in writing
• Ability to prioritize and solve problems with little direct supervision
• Ability to complete work assignments in a thorough, accurate and timely manner
• Ability to maintain effective working relationships with the public and City employees
• Ability to keep supervisor informed of work-flow issues

Minimum/Desirable Qualifications:

• Minimum Qualifications: Two-year college degree in Accounting or Business or in lieu of degree five years related experience in the listed essential duties; Two years of office experience; One year customer service work experience; One year experience, within last three years, working with financial accounting software; Proficiency with using Microsoft Office application, particularly Excel
• Desirable Qualifications: Experience in processing accounts payable; Experience or knowledge of governmental accounting principles and practices; Experience using Tyler ERP or similar ERP system; Experience extracting data from software systems

Benefits

• 10 days paid vacation per year
• 13 days paid personal leave per year
• 13 paid holidays per year
• 12 weeks paid parental leave
• Employee health and dental insurance
• Paid employee life insurance
• Paid employee disability insurance
• Employer/employee paid pension
• Deferred compensation