Accounting Assistant (Accounts Payable)
About the role
The City of Bloomington is seeking a highly organized and detail-oriented individual to accurately and timely process accounts payable. Models and contributes to a positive work environment, culture of communication, engagement and safety. Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious and socioeconomic backgrounds. Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions. Embraces the City’s shared values and contributes towards accomplishing the City’s vision and goals by being creative, innovative, continuously learning, and communicating clearly. This position does not supervise others.
Responsibilities
- Prepares the accounts payable checks and electronic fund transfer payments on a regular basis (minimum weekly)
- Coordinates with other positions that are responsible for the set up and maintenance of vendor records
- Coordinates with other positions that are responsible for verifying accounts listed on ACH enrollment authorization forms
- Collects W-9s from all vendors
- Answers inquiries from staff throughout the City regarding invoices in a professional manner
- Assists with training City employees on invoice processing and approvals
- Codes invoices to the proper account within the chart of accounts
- Works with all City departments to ensure timely receipt