Accounts Payable/Accounting Assistant

About the role

Albert & Mackenzie is a well-established and expanding workers’ compensation defense law firm with a strong presence across California. Proudly recognized as a Great Place to Work for six consecutive years (2021–2026), the firm has also earned multiple Best Places to Work awards. Located in Agoura Hills, the Accounting Assistant with an emphasis on Accounts Payable will work closely with and support the Accounting Department in the firm.

Responsibilities

• Maintain electronic vendor files in accordance with the company’s paperless procedures, including invoices, W-9s, vendor correspondence, and other supporting documentation, following up with vendors as necessary.
• Verify, obtain appropriate approval, process, and accurately post daily invoices through QuickBooks for multiple offices and affiliated companies.
• Review and match invoices to supporting documentation; identify and resolve discrepancies, duplicate invoices, incorrect charges, and missing information; code invoices to the appropriate general ledger account, department, office, matter, client, or property.
• Reconcile vendor statements and research outstanding invoices, credits, unapplied payments, and account discrepancies.
• Respond to vendor inquiries regarding invoices, account balances, payment status, and other accounts payable matters.
• Prepare and review employee expense reports, verify supporting receipts and documentation, and follow up with employees as necessary.
• Assist with tracking and monitoring various company budgets, including but not limited to Marketing and Social budgets, and report variances or concerns to management.
• Demonstrate strong research, analytical, organizational, and problem-solving skills when investigating discrepancies and resolving accounting issues.
• Maintain confidentiality of financial, vendor, employee, and company information.
• Identify unusual transactions, duplicate payments, or potential errors and bring them to management's attention.
• Follow established accounting policies, internal controls, and procedures to ensure accurate and timely processing of accounts payable transactions.
• Assist with other accounting and administrative tasks and special projects as needed.

Requirements

Minimum of 3+ years of experience using desktop QuickBooks, with strong knowledge and hands-on experience with the Accounts Payable function. Prior experience working as an Accounting Assistant or in a similar accounting support role. Strong Microsoft Excel skills, including VLOOKUP and other functions used to analyze and reconcile financial data. Proficiency with Microsoft Office programs, including Outlook and Word. Experience working with vendors and maintaining professional and effective vendor relationships. Strong attention to detail, accuracy, and organizational skills, with the ability to manage and prioritize multiple tasks. Strong research, critical-thinking, analytical, and problem-solving skills. Excellent written and verbal communication skills. Ability to maintain confidential financial, employee, and company information. Technically savvy and comfortable working in a paperless environment and learning new software and systems. Ability to work independently while also collaborating effectively with management and staff. Ability to work with a sense of urgency in a fast-paced, deadline-driven environment while maintaining a high level of accuracy. Strong follow-through and accountability, with the ability to see tasks through to completion.

Benefits

Full-time employees receive a competitive compensation package that features discretionary bonus opportunities and a comprehensive benefits program, including medical, vision, short-term and long-term disability, life insurance, a 401(k) retirement plan, paid time off, and optional dental coverage.

Pay

Compensation: $28 - $32/hour

Schedule

Job Type: Full-time; Non-Exempt; Hybrid at Agoura Hills office on Tuesdays and Fridays