Accounting Assistant / Accounts Payable Clerk

Aculabs, an industry leader servicing long-term care homes across the Mid-Atlantic, is a family-owned company dedicated to providing high-quality patient care and improving healthcare outcomes since 1972. The ideal candidate is organized, dependable, eager to learn, and enjoys working with numbers while supporting a collaborative team environment.

About the role

This role provides administrative and accounting support to the Chief Financial Officer and Corporate Secretary and assists with accounts payable, accounts receivable, daily deposits, financial recordkeeping, and general administrative functions.

Responsibilities

• Accounts Payable
  • Review and process vendor invoices accurately and in a timely manner.
  • Match invoices with purchase orders, receipts, packing slips, and supporting documentation.
  • Verify account coding and route invoices for approval.
  • Enter invoices and vendor credits into the accounting system.
  • Research and resolve invoice discrepancies.
  • Maintain accurate vendor records and supporting documentation.
  • Assist with payment processing, including checks and electronic payments.
  • Communicate professionally with vendors regarding invoices, payments, and account inquiries.
  • Review and reconcile vendor statements.
  • Scan and maintain paid invoice records in the appropriate electronic files.
• Accounts Receivable
  • Prepare and record daily cash receipts and bank deposits.
  • Apply payments accurately within the accounting system.
  • Assist with payment research and customer account reconciliations, if needed.
  • Support collections and other accounts receivable activities as assigned.
• Administrative & Finance Support
  • Provide administrative support to the Chief Financial Officer and Corporate Secretary.
  • Maintain organized financial, corporate, and administrative records.
  • Prepare reports, spreadsheets, correspondence, and financial schedules.
  • Assist with month-end close activities and account reconciliations.
  • Support audits, special projects, and requests for supporting documentation.
  • Perform general data entry, filing, scanning, and recordkeeping.
  • Support other accounting responsibilities such as bank reconciliations and other finance and administrative tasks as assigned.

Requirements

• High school diploma or equivalent.
• Associate degree or coursework in Accounting, Finance, Business Administration, or a related field preferred.
• Previous office, bookkeeping, customer service, data entry, or accounting experience preferred but not required.
• Basic understanding of accounting or bookkeeping principles is helpful.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Good working knowledge of Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, etc.).
• Computer savvy with the ability to quickly learn new software applications and technology.
• Ability to create, update, and maintain spreadsheets.
• Strong attention to detail and commitment to accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize assignments and meet deadlines.
• Ability to communicate professionally with vendors, customers, and employees.
• Ability to maintain confidentiality and handle sensitive financial and corporate information.
• Willingness to learn new systems, processes, and responsibilities.

Preferred Skills

• Experience using accounting, bookkeeping, or ERP software.
• Experience with Sage BusinessWorks or other Sage accounting software preferred.
• Strong data-entry and problem-solving skills.
• Ability to work independently while also supporting a team.
• Dependable, flexible, and receptive to training and feedback.

Schedule

Monday to Friday, 8:00 am - 4:30 pm

Benefits

• Competitive pay
• Paid Time Off
• Opportunity for growth and advancement
• Health insurance and retirement benefits