ACCOUNTING ASSISTANT 1 - MINIMUM QUALIFICATIONS WAIVED

About the role

The Accounting Assistant 1 performs clerical accounting duties in support of a work unit or program in an assigned agency. Assignments are limited in variety, recurring and generally follow established routines.

Responsibilities

• Code and prepare voucher payable documents for a limited variety of general ledger groups and/or categories according to standard procedures.
• Review accounting documents by comparing the data on the document with back-up information to substantiate claims.
• Verify budget authority for expenditure, accuracy of billing claim and authorized signature.
• Track and report on expenditures for assigned groups and/or categories within a budget.
• Receive payments over the counter or in the mail; match payment to receivable due; prepare a receipt; assign budgetary account code and post to revenue account; post payment to receivable account; prepare daily deposit; balance the money, journals and deposit forms against each other; and make deposits.
• Compare entries in the Controller’s reports to internal reports and original documentation to ensure revenues and expenditures are applied correctly and in a timely manner; correct errors found in the internal records; and refer errors found on the Controller’s report for correction.
• Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, compliance with policies, procedures and regulations and attachment of required documentation; discuss discrepancies with staff and/or supervisor and make corrections; batch and enter data into internal system and/or pay system or send out for entry.
• Access account information manually or on the computer to respond to routine inquiries from clients or vendors.
• Perform input and retrieval functions on a personal computer or mainframe terminal; manage information in the computer via spreadsheet, word processing or database computer programs to record, organize, track, report and verify financial information as required.
• Perform accounts receivable tasks; verify charges and bill the appropriate account to apprise debtor of the liability; assist in the collection of past due accounts by following prescribed procedures as assigned.
• Reconcile manual bank statements for agency or program; compare bank documentation regarding deposits, disbursements and balances to the agency records; identify exceptions and resolve routine problems.
• Balance account information; verify totals with back-up data and identify discrepancies in accounts; review account information and documentation; identify and refer adjustments and/or correct records.
• Generate standard, recurring reports from internal accounting records or ad hoc reports summarizing historical spending within requested parameters.

  Requirements

  • Graduation from high school or equivalent and one year of clerical experience, six months of which included duties such as accounts payable and/or accounts receivable and balancing accounts; and using computer spreadsheet to record, track and report data.
  • Graduation from high school or equivalent education supplemented by successful completion of a one-semester college course in bookkeeping and six months of clerical experience.
  • An equivalent combination of education and experience as described above.

  Qualifications

  • General knowledge of: clerical accounting and financial recordkeeping procedures; the use of accounting codes for the distribution of funds for payroll, accounts receivable and accounts payable bookkeeping; accounts payable and receivable procedures; computer spreadsheets used for bookkeeping and accounts maintenance.
  • Ability to: perform basic math calculations including addition, subtraction, multiplication and division of whole numbers, fractions, decimals and percentages; review numerical data and documents to ensure accuracy and completeness; operate a calculator by touch; communicate and work cooperatively with co-workers, outside agencies and the public; learn codes and coding procedures used in bookkeeping records; use courtesy, tact and diplomacy when working with co-workers, outside agencies, vendors and the public; work effectively with frequent interruptions and fluctuating workloads; retrieve account information from a computer or manual bookkeeping system; prioritize tasks to complete work in a timely manner; work independently and follow through on structured assignments; compose routine memoranda, letters and reports; format a computer spreadsheet following instructions.

  Skills

  • Knowledge of clerical accounting and financial recordkeeping procedures.
  • Ability to perform basic math calculations.
  • Ability to review numerical data and documents to ensure accuracy and completeness.
  • Ability to operate a calculator by touch.
  • Ability to communicate and work cooperatively with co-workers, outside agencies and the public.
  • Ability to learn codes and coding procedures used in bookkeeping records.
  • Ability to use courtesy, tact and diplomacy when working with co-workers, outside agencies, vendors and the public.
  • Ability to work effectively with frequent interruptions and fluctuating workloads.
  • Ability to retrieve account information from a computer or manual bookkeeping system.
  • Ability to prioritize tasks to complete work in a timely manner.
  • Ability to work independently and follow through on structured assignments.
  • Ability to compose routine memoranda, letters and reports.
  • Ability to format a computer spreadsheet following instructions.

  Benefits

  • Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees’ Benefits Program (PEBP).
  • Vacation: Accrual of three weeks of annual leave each year.
  • Sick Leave: Accrual of three weeks of sick leave each year.
  • Holidays: 12 paid holidays per year.
  • Retirement: Participation in the Nevada Public Employees Retirement System (PERS).
  • Deferred Compensation: The State offers a voluntary Deferred Compensation Program.
  • No Nevada state income tax.
  • Public Service Loan Forgiveness: Eligible due to public sector employment.
  • Longevity Payments Eligibility: Employees who have received a performance rating of “standard” or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.