Accounting and Payroll Specialist

Location: Remote, with preference given to candidates based in Eastern or Central Time Zones

Reports To: VP, Finance & Administration (receives day-to-day functional direction from the Controller)

About the role

J29 is an employee-centered healthcare management consulting company that specializes in processing, reviewing, and analyzing medical claims, records, disputes, and audits. Established in 2017, J29 prides itself on its employee-centric culture and high employee retention rates that allow us to ensure a working environment prioritizing the employee experience. Our team brings corporate performance across various areas where we provide clinical, healthcare policy, and compliance expertise through support to health and human service programs at the State, Federal, and Commercial levels.

The Finance & Payroll Coordinator supports core financial operations including accounts receivable (AR), accounts payable (AP), and payroll processing in Deltek Costpoint and BambooHR. This role requires strong, hands-on experience in Deltek Costpoint, AR/AP, and multi-state payroll. The Coordinator collaborates with internal stakeholders to ensure accurate and timely financial transactions.

Responsibilities

• Accounts Receivable (AR)
  • Prepare and process invoices for Time & Materials (T&M) and Firm Fixed Price (FFP) contracts on a bi-monthly or monthly basis, ensuring complete accuracy and quality.
  • Collaborate with internal stakeholders at all levels to ensure invoices are approved and sent with high customer service.
  • Monitor, track, and report on receivables and trended income to Controller.
• Accounts Payable (AP)
  • Handle intake, review, collaboration internally, and processing of vendor invoices from contract, services, and corporate vendors.
  • Collaborate with stakeholders at all levels, including assigned approvers, to ensure vendors submit proper invoices with no quality issues.
  • Ensure accuracy and compliance with company policies and contractual requirements.
  • Assist with vendor inquiries and resolve discrepancies promptly, with high customer service.
• End-to-end Payroll Processing
  • Participate in payroll training to transition payroll tasks to this position, with payroll for approximately 300 employees across multiple states using BambooHR.
  • Support timesheet reconciliation, labor corrections, and period close out with proper timesheet approvals to ensure accurate payroll data transfer.
  • Additional payroll tasks include: tax filing, 401(k) posting, labor posting, HSA postings, labor distribution and reconciliation posting, deduction set-up, registering for new payroll tax IDs, posting PTO and state-required sick leave on a semi-monthly basis, completing TPA and access levels for each state, updating state unemployment rates in the HRIS system, and more.
• Expense Report Processing/Corporate Credit Card & Bank Reconciliations
  • Review and process expense reports and employee reimbursements in compliance with DCAA & FAR requirements.
  • Collect receipts and code corporate credit card transactions.
  • Enter banking transactions, sweeps, fees, interest, and reconcile to statement.
• Reporting & Compliance Support
  • Provide timely financial reports to stakeholders and assist with audit preparation, as requested.
  • Support compliance with government contracting standards and DCAA requirements as needed.
  • Provide administration of team’s Jira environment for quality control (QC).

Requirements

• 3+ years of experience in an Accounting or Finance role, preferably supporting a government contractor.
• Hands-on experience with Deltek Costpoint for AP, AR, and/or project billing required.
• 2+ years of experience holding responsibility for processing Accounts Receivable, Accounts Payable, or both.
• Comfortability working in Atlassian Jira ticketing system for accounting and financial ticket assignment.
• Experience processing payroll and exposure to multi-state payroll compliance.
• Proficiency and comfortability working in Microsoft Office 365 (O365) applications, such as Teams, SharePoint, OneDrive, Excel, Word, and PowerPoint.
• Experience working in an environment with tight and firm deadlines, with little-to-no micromanagement.
• Ability to maintain confidentiality of sensitive financial and payroll data.

Preferred Qualifications

• Knowledge of government contracting, FAR, and Cost Accounting Standards.
• Familiarity with DCAA compliance.
• Payroll certification (FPC or CPP).
• Associate or Bachelor’s degree in Accounting, Finance, Business, or a related field or equivalent hands-on experience.
• Relevant Deltek Costpoint training.