Accounting Administrator

About the role

The Accounting Administrator provides essential administrative and operational support to the Accounting department, helping ensure financial records, communications, and routine accounting processes are managed accurately and efficiently.

Responsibilities

• Open, sort, scan, and distribute incoming accounting mail, invoices, payments, and financial correspondence.
• Monitor and respond to routine inquiries received through Accounting email inboxes, escalating issues as needed.
• Assist with data entry and maintenance of accounting records within company financial systems.
• Verify account balances, invoices, and supporting documentation for accuracy and completeness.
• Support Accounts Payable and Accounts Receivable processes through document collection, tracking, and record maintenance.
• Organize, file, and maintain digital and physical accounting records in accordance with company policies.
• Assist with expense reports, reimbursement requests, and other routine accounting transactions.
• Provide general administrative support to the Accounting team and assist with special projects as assigned.

Requirements

• Foundational understanding of accounting and bookkeeping principles.
• Strong work ethic, positive attitude, and desire to develop a long-term career in accounting.
• Demonstrates a collaborative, team-first mindset and enjoys contributing to a hardworking, supportive, and highly connected team environment.
• Strong attention to detail with the ability to accurately process and review information.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience using QuickBooks or other accounting software is a plus.
• Customer service-oriented mindset with a willingness to support internal stakeholders.
• Ability to handle sensitive and confidential information with discretion.

Qualifications

Bachelor's degree in Accounting or related field preferred; recent graduates and candidates completing their final year of study are encouraged to apply. Previous accounting internship, bookkeeping experience, or administrative experience supporting accounting or finance functions preferred.

Benefits

• No evening or weekend work – enjoy your weekends for relaxation and personal time.
• Up to $5,000 annually in childcare reimbursement.
• Exclusive access to comprehensive fertility treatment coverage.
• Free weekly group workouts.
• Regular happy hours and company-wide events.
• Exclusive access to Padres game raffle drawings.
• Free coffee, energy drinks, and snacks.
• Company-paid parking or MTS pass.
• Perfect attendance incentive.
• Company-paid holidays and PTO each year.
• Medical, dental, and vision plans with a 70/30 cost share.
• 401(k) plan with employer matching.

Pay

A reasonable estimate of the salary range for this job is $22.00 to $28.00 per hour.