Accounting Administrator

About the Role

Performs day-to-day duties to support EVG’s accounting department and business, including data entry, expense reports, and generating reports.

Responsibilities

• Manage emails/correspondence and the accounting department inbox.
• Process monthly expense reports, including preparation of the monthly expense report spreadsheet and documentation of all cost elements.
• Document and ensure records are up-to-date and accurate.
• Accounts payable tasks, including obtaining, entering, and researching vendor invoices.
• Process weekly accounts payable check runs, including ACH payments.
• Prepare credit applications and statements of account.
• Ensure accounts receivable payments and/or deposits are accurately recorded.
• Maintain accounts receivable aging, deposit checks, and email statements to customers as needed.
• Add new customers and vendors into SAP.
• Assist with month-end procedures as needed.
• Responsible for the monthly credit card upload into SAP.
• Compile information for the preparation of annual 1099s.
• Assist with the preparation of the annual financial audit as needed.
• Maintain W-9 forms.
• Other duties as assigned.

Qualifications

• Minimum of two (2) years of experience with demonstrated ability to perform the responsibilities above.
• Must be computer literate with excellent working knowledge of MS Office software, including Excel, PowerPoint, Word, Project, and SAP software.
• Excellent written and oral communication skills.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Excellent organizational and communication skills and the ability to multitask in a fast-paced environment.
• Ability to work a flexible schedule to meet deadlines.

Skills

• Understanding of fundamental accounting principles.
• Attention to detail.
• Strong math, accounting, and data entry skills.
• Proficiency in working with spreadsheets and computer systems.
• Ability to maintain accounting department files and assist with answering phones.

Physical Demands

This position requires sitting for extended periods of time. Occasionally requires standing, squatting, reaching, and bending. Requires the ability to receive information through oral communication both in-person and on the phone. Manual dexterity is needed for using the computer keyboard. Occasional lifting up to 25 pounds. Must have adequate vision to operate a computer and complete paperwork.

This job description in no way states or implies that these are the only duties to be performed by the employee in this position. The employee will be required to follow any other job-related instructions and perform any other job-related duties requested by any person authorized to give instructions or assignments. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.