Accounting & Administrative Coordinator - IAH Airport

About Oshkosh AeroTech

Oshkosh AeroTech, an Oshkosh Company, is a leading provider of aviation ground support products, gate equipment, and airport services to commercial airlines, airports, air‑freight carriers, ground handling, and military customers. The company owns trusted brands such as LEKTRO®, JetAire®, JetPower®, AmpTekÔ, Jetway®, and more, delivering products that make a difference in people’s lives.

Job Summary

The Site Administrative Assistant supports daily office operations, customer service, and financial reporting in a fast‑paced airport environment. This role coordinates work orders, manages records, assists with HR/payroll, and ensures compliance with company policies. Strong organizational, communication, and computer skills are essential. Must be eligible for airport security clearance.

Responsibilities

• Oversee daily office operations as directed by the Site Manager.
• Track, analyze, and report on spending and billing as directed by the Site Manager.
• Address basic HR‑related inquiries and escalate concerns as needed.
• Assist with employee onboarding & orientation: support new‑hire paperwork, training coordination, and badging requirements.
• Review timecard hours, leave balances, and payroll for discrepancies; ensure compliance with company policies.
• Order necessary materials and supplies to maintain office operations.
• Adhere to and ensure compliance with company policies, safety programs, and required training.
• Perform other duties as assigned or needed.

Minimum Qualifications

• High School diploma or GED equivalent.
• Valid Driver’s License.
• 3–5 years’ experience in an office environment with an emphasis in accounting, payroll, or other bookkeeping duties.
• Eligibility to obtain and maintain a security badge for working in secure airport areas.
• Flexibility to work day or night shift, including weekends and holidays as needed.
• Proficiency in Microsoft Word and Excel.
• Strong planning, organizational, and multi‑tasking skills.
• Excellent written and verbal communication skills with strong interpersonal abilities.

Preferred Qualifications

• Previous experience in a customer service setting.
• Experience in airport operations.
• Knowledge of Work Order & Maintenance Management Systems used for tracking service requests and operational tasks.
• Strong problem‑solving and decision‑making skills to address customer concerns and operational challenges efficiently.
• Experience handling confidential information with discretion, particularly in payroll, timekeeping, and financial reporting.

Physical Demands

While performing the duties of Administrative Assistant, the employee is regularly required to sit; stand; walk; use hands and fingers to handle or feel; reach with hands and arms. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required include close proximity, distance, color, peripheral, depth perception, and ability to adjust focus. Good hand/eye coordination is required.

Work Environment

The primary work environment is similar to an office setting, but the position must also be able to conduct business in outside weather conditions, near moving machinery parts, on an active airport ramp, and near vehicles and jet aircraft.

Pay

Pay Range: $42,100.00 – $64,500.00 (minimum and maximum target pay for the position across all U.S. locations). Individual pay is determined by factors such as scope and responsibilities, experience, education, skills, and internal equity.

Benefits

Joining Oshkosh AeroTech provides a comprehensive benefits package, including medical, dental, vision coverage, 401(k), and more.