Accounting Admin

Responsibilities

• Manage the processing and posting of vehicle purchases, wholesale transactions, buybacks, and dealer trades, ensuring records are entered accurately and on time.
• Prepare and maintain deal folders for incoming and outgoing vehicle transactions, and monitor supporting documentation for completeness.
• Handle payoff activity through checks and online lender or manufacturer portals, and coordinate title-related paperwork with the title team for resale processing.
• Communicate with auctions, buyers, and store personnel to resolve missing paperwork, title concerns, mileage discrepancies, and other transaction issues.
• Record and track purchases, wholesales, and dealer trades in internal logs so outstanding items can be identified and followed through to completion.
• Receive and organize checks related to dealer trades and auction activity, then route them appropriately for deposit and accounting handling.
• Review aging schedules and other accounting reports on a regular basis, document follow-up actions, and escalate unresolved items when needed.
• Support month-end activities by assisting with reconciliations, vehicle counts, supplements, and preparation of files for archiving.
• Provide backup coverage for reception and team members when needed, and assist with retail deal processing or other administrative duties as assigned.

Requirements

• At least 2 years of experience in administrative support, accounting administration, vehicle processing, or a related office-based role.
• Ability to perform accurate data entry and manage high volumes of documentation with strong attention to detail.
• Experience handling inbound calls and communicating professionally with internal teams, stores, auctions, and external partners.
• Familiarity with title documentation, payoff processing, and transaction records within an automotive or dealership environment.
• Strong organizational skills with the ability to prioritize multiple tasks and follow up on outstanding items independently.
• Proficiency in standard office systems and comfort learning internal tools used for tracking and posting vehicle transactions.
• Willingness to support front desk coverage and collaborate across departments as business needs change.

Qualifications

Not specified.

Skills

Not specified.

Benefits

Not specified.

Pay

Not specified.

Schedule

Not specified.